Secretary 2

Motlow State Community College; Flowertown (TN); On-site; USD 31,000 - 34,000; Full time

Job summary

Motlow State Community College in Moore County is seeking a Secretary II to provide general administrative support to the Dean, Assistant Dean, and Director within the Health Science department.

The position involves calendar management, travel coordination, budget assistance, event support, and coordination with multiple departments and external partners.

Qualifications

• High school diploma or equivalent and one-year clerical or secretarial experience.
• Strong computer skills including database management, word processing, spreadsheets, and email.
• Ability to organize, prioritize, and manage duties effectively.
• Knowledge of current office procedures and confidentiality.
• Preferred: associate degree or higher with related experience.

Responsibilities

• Provide general administrative support to Campus Dean, Assistant Dean, and Director.
• Assist with scheduling, calendar management, and travel coordination.
• Oversee budget accounts including travel and purchasing when applicable.
• Support events such as plays, meetings, and program materials.
• Coordinate with other departments and external organizations.
• Assist with reports and special projects (Accreditation, Strategic Planning).
• Other related duties as assigned.

Skills

Interpersonal communication

Office software

Clerical efficiency

Time management

Confidentiality

Education

High school diploma or equivalent

Associate degree or higher

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Secretary II

Campus: Moore County

Department : Health Science

Position number: B99589

Salary: $30,586 to $33,586

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:

Provides general administrative support to a Dean, Assistant Dean, or Director. Performs general office duties and clerical duties of average difficulty. May oversee the scheduling and job assignment of temporary or student workers.

Minimum Qualifications:

High school diploma or equivalent and one-year clerical or secretarial experience in an educational or business setting.

Preferred Qualifications:

Associate degree or higher earned from an accredited institution and one-year clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities:

• Provides general administrative support for Campus Dean, Assistant Dean, Director, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Provides administrative support to Dean or Assistant Dean, Director and faculty for calendar assistance, scheduling, scheduling advising meetings, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• May oversee a budget account to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provide support for events such as plays, performances, meetings, and other events including design/production of playbills and programs, tickets, food orders, reservations, meeting minutes, etc.
• Coordinate with other departments, campuses, and outside organizations
• Assist with preparation of reports and special projects including but not limited to Accreditation, Strategic Planning, Certifications, etc.
• Other related duties as assigned

Knowledge, Skills and Abilities:

• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of current acceptable office procedures
• Ability to organize, prioritize, schedule, and manage duties effectively and efficiently
• Knowledge of and ability to efficiently utilize organization and time management strategies
• Ability to maintain confidentiality of protected information.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail; [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.