Administrative Assistant - High School

Region 8 ESC; Sulphur Springs (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Sulphur Springs High School in Sulphur Springs, Texas seeks an Administrative Assistant to support the Administrator/Director with routine clerical tasks, record keeping, and office coordination.

Under minimal supervision, you will handle data entry, correspondence, scheduling, and budget-related duties, utilizing word processing and spreadsheet software while maintaining confidentiality and professionalism. Requires a high school diploma or GED; the role is full-time and nonexempt.

Qualifications

• Education: High school diploma or GED.
• Special Knowledge: Proficient keyboarding, data entry, word processing, file maintenance; knowledge of English usage, grammar, and punctuation; basic bookkeeping; ability to use software to develop spreadsheets, databases, and word processing; prioritize workflow and multi-task complex administrative activities; strong organizational and interpersonal skills.

Responsibilities

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other department staff.
• Receive and process work orders and requests.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure files on all department employees; coordinate schedules with central office.
• Answer incoming calls, take messages, and route inquiries to appropriate staff.
• Perform routine bookkeeping tasks and maintain department budget records; order office supplies; prepare purchase orders and payment authorizations.
• Compile and report time records, including leave requests and reports.
• Welcome visitors and handle their requests; maintain calendars and arrange meetings and facilities.

Skills

Proficient keyboarding

Data entry

Word processing

File maintenance

English usage

Bookkeeping

Spreadsheets

Prioritize workflow

Multitasking

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Sulphur Springs Independent School District Sulphur Springs High School - Sulphur Springs, Texas Open in Google Maps

Administrative Assistant - High School

Sulphur Springs Independent School District Sulphur Springs High School - Sulphur Springs, Texas Open in Google Maps

Job Details

Job ID: 5916153

Application Deadline: Posted until filled

Posted: Sep 04, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant

Exemption Status/Test: Nonexempt

Reports to: Administrator / Director

Dept./School: Assigned Campus / Building

Primary Purpose:

Under minimal supervision, organize and conduct the routine work activities of the Campus/Building and provide clerical services to the Administrator/Director.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding, data entry, word processing, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Knowledge of basic bookkeeping principles
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Ability to multi-task numerous complex administrative activities
• Strong organizational, communication, and interpersonal skills

Experience:

____ years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other department staff.
• Receive and process work orders and requests
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate schedules with central office.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for the department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports.

Other

• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Darius Ingram , Principal
• Sulphur Springs High School
• Email: [e-mail]