Administrative Assistant - High School

Sulphur Springs High School; Sulphur Springs (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Sulphur Springs High School is seeking an Administrative Assistant to support the campus with clerical tasks under the direction of the Administrator/Director.

The role focuses on organizing routine office work, maintaining records, handling communications, basic bookkeeping, and ensuring smooth daily operations within the building. Strong keyboarding, data entry, and interpersonal skills are essential in this nonexempt position.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Knowledge of English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to use software to develop spreadsheets, databases, and word processing.
• Ability to prioritize workflow and multi-task.
• Strong organizational, communication, and interpersonal skills.
• Secretarial experience preferred.

Responsibilities

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other department staff.
• Receive and process work orders and requests.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate schedules with central office.

Skills

Keyboarding

Data entry

Word processing

File maintenance

English usage

Grammar

Spelling

Punctuation

Bookkeeping

Spreadsheets

Databases

Prioritizing workflow

Multi-tasking

Organizational skills

Communication

Interpersonal skills

Education

High school diploma or GED

Job description

Sulphur Springs Independent School District Sulphur Springs High School - Sulphur Springs, Texas - Open in Google Maps

This job is also posted in Esc Region 8 Consortium Job Board , and Sulphur Springs ISD.

Administrative Assistant - High School

Job Details

Job ID: 5916153

Application Deadline: Posted until filled

Posted: Sep 04, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant

Exemption Status/Test: Nonexempt

Reports to: Administrator / Director

Dept./School: Assigned Campus / Building

Primary Purpose

Under minimal supervision, organize and conduct the routine work activities of the Campus/Building and provide clerical services to the Administrator/Director.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, data entry, word processing, and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic bookkeeping principles

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or department

Ability to multi-task numerous complex administrative activities

Strong organizational, communication, and interpersonal skills

Experience:

____ years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other department staff.
• Receive and process work orders and requests
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate schedules with central office.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for the department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports.

Other

• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Darius Ingram , Principal
• Sulphur Springs High School
• Email: [e-mail]