Program Assistant – 12-Month Term-limited

Jobtailor; Tennessee; On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking an organized administrative professional to support NGO projects and programs at Emory University, with responsibilities spanning calendars, correspondence, and travel logistics. The role involves drafting budgets, contracts, and donor reports, plus processing invoices and maintaining digital records.

Ideal candidates will have a strong background in administrative work, excellence in communication, and the ability to collaborate with Finance and Program teams.

Qualifications

• Bachelor's degree or equivalent for preferred candidates.
• Proficiency with multiple PC software applications.
• Strong written and verbal communication.
• Ability to manage calendars and schedules.
• Experience supporting NGO or nonprofit projects is a plus.

Responsibilities

• Provide administrative and logistical support for NGO projects, initiatives, and programs.
• Maintain calendars and coordinate scheduling and routine administrative communications.
• Arrange domestic and international travel logistics, accommodations, and itineraries.
• Draft budgets, contracts, donor reports, routine reports, correspondence, and program materials.
• Process contracts, expense reports, invoices, payment requests, and other financial documents.
• Organize meetings, workshops, events, and conferences.
• Manage program data filing, documentation systems, and digital records.
• Liaise with Finance, Program Development, and field office staff.
• Conduct research and support project and programmatic efforts.
• May supervise work-study students and volunteers.
• Participate in Task Force for Global Health projects, activities, and initiatives.

Skills

Administrative Experience

Travel Logistics Management

Communication

Organizational Skills

Team Collaboration

Education

High school diploma or equivalent

Bachelor's degree

Tools

Personal Computer Software Applications

Job description

• Provide administrative and logistical support for NGO projects, initiatives, and programs


• Maintain calendars and coordinate scheduling and routine administrative communications


• Arrange domestic and international travel logistics, accommodations, and itineraries


• Draft contracts, budgets, donor reports, routine reports, correspondence, and program materials


• Process contracts, expense reports, invoices, payment requests, and other financial documents


• Organize meetings, workshops, events, and conferences


• Manage program data filing, documentation systems, and digital records


• Liaise with Finance, Program Development, Public Information, consultants, and field office staff


• Conduct research and support project and programmatic efforts


• May supervise work-study students and volunteers


• Participate in Task Force for Global Health projects, activities, and initiatives

Requirements

• High school diploma or equivalent and five years of administrative experience, OR a bachelor's degree


• Proficiency with various personal computer software applications


• Ability to commute to Emory University on a flexible weekly schedule based on business needs


• Residency in the state of Georgia required


• Ability to handle domestic and international travel logistics


• Ability to draft budgets, contracts, and donor reports


• Ability to process contracts, expense reports, invoices, and payment requests


• Ability to manage programmatic data filing, documentation systems, and digital records

Core Competencies

Demonstrates strong administrative and logistical support capabilities, including proficiency in managing travel logistics, drafting financial documents, and organizing events. Experienced in maintaining documentation systems and liaising with various stakeholders to support NGO projects and initiatives.

Highest-signal resume keywords

• Administrative Support


• Travel Logistics Management


• Budget Drafting


• Contract Processing


• Data Management

Hard Skills

• Administrative Experience


• Budget Drafting


• Contract Processing


• Expense Report Processing


• Invoice Management


• Digital Records Management


• Data Filing


• Report Drafting


• Logistical Coordination


• Research Support

Soft Skills

• Communication


• Organizational Skills


• Team Collaboration


• Supervisory Skills

Industry Keywords

• NGO Projects


• Programmatic Efforts


• Task Force for Global Health


• Event Coordination


• Financial Documentation

Tools & Technologies

• Personal Computer Software Applications