Senior Administrative Assistant

Emory Healthcare; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits start day 1

Student loan assistance

Family benefits

Wellness incentives

Mentorship programs

Job summary

Emory Healthcare in Atlanta seeks an experienced administrative professional to support executives and manage office operations. The role requires independent judgment, budgeting support, data collection and analysis, and preparation of reports and spreadsheets.

You will coordinate meetings and travel for executives, supervise clerical tasks when needed, handle correspondence, train staff, and ensure adherence to department policies.

Qualifications

• High School diploma required; bachelor’s preferred.
• 5 years of progressive related experience
• Equivalent combinations of education/experience may be considered

Responsibilities

• Acts as an individual contributor using independent discretion and judgment.
• May supervise administrative functions.
• Prepares budgets and monitors expenses.
• Prepares charts and graphs for reports.
• Arranges travel and schedules for executives; coordinates meetings.
• Receives and routes correspondence; types reports and manuscripts.
• Gathers and analyzes data for budget preparation and variances.

Skills

Administrative support

Budgeting

Data analysis

Communication

Education

High School diploma

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Job description

Benefits

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family-focused benefits
• Wellness incentives
• Ongoing mentorship, development, leadership programs...and more

Overview

Be inspired. Be valued. Belong.

Responsibilities

Description

• Acts as an individual contributor using independent discretion and judgment.
• May supervise administrative functions.
• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.
• Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.
• Performs complex assignments and resolves issues and problems referred by staff or the supervisor.
• Ability to perform all administrative tasks assigned to lower level administrative roles.
• Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.
• Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.
• Establishes procedures and processes for setting up, organizing, and maintaining various departmental files.
• Retrieves appropriate information upon request for internal and external use.
• Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities.
• Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating.
• Receives and reviews incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures.
• Types correspondence, reports and/or manuscripts.
• Prepares charts and graphs for reports and presentations.
• Operates standard office equipment including telephones, copiers, fax machines, and computers.
• Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.
• May provide guidance or direct the work of clerical, secretarial or other designated employees.
• May distribute work assignments.
• May train employees and provide input to performance evaluations and other employee transactions.
• Initiates and processes employee transactions after review and approval.
• Assists in investigating employee issues or concerns; determines appropriate course of action.
• Interprets departmental policies and procedures for lower level employees; refers employees to appropriate area for interpretation of organizational policies.
• Works with manager to formulate plan for professional development.
• Attends educational in-services as appropriate.
• Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma required, Bachelor's Degree Preferred.
• Five (5) years of progressive related experience.
• Equivalent combinations of education/experience may be considered.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.