Administrative Assistant – Heart & Vascular Services | PTO & Benefits

RWJBarnabas Health; Livingston (NJ); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental & Vision

Job summary

RWJBarnabas Health is seeking an Administrative Assistant for the Heart & Vascular Service Line in Livingston, NJ. The role involves front-desk style patient interactions, scheduling, and coordinating referrals within a busy cardiothoracic program.

Ideal candidates will have an Associate degree (Bachelor's preferred), strong organizational skills, and experience in a hospital or medical office setting. Monday–Friday, 9:00am–5:00pm, hourly compensation with comprehensive benefits.

Qualifications

• Associate degree required; Bachelor's preferred; strong communication and organizational skills.
• Minimum 1 year of experience in a medical office or hospital setting.
• Proficiency with Microsoft Office and familiarity with EHR systems.

Responsibilities

• Welcome patients and coordinate scheduling and referrals with clinical staff.
• Schedule appointments, manage patient flow, and prepare reports and documentation.
• Assist with insurance verifications, pre-authorizations, and patient communications.
• Collaborate with physicians, nurses, and the care team to support efficient operations.

Skills

Customer service

Multitasking

Communication

Teamwork

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

EHR systems

Job description

RWJBarnabas Health is seeking an Administrative Assistant for the Heart & Vascular Service Line in Livingston, NJ. The role involves front-desk style patient interactions, scheduling, and coordinating referrals within a busy cardiothoracic program.

Ideal candidates will have an Associate degree (Bachelor's preferred), strong organizational skills, and experience in a hospital or medical office setting. Monday–Friday, 9:00am–5:00pm, hourly compensation with comprehensive benefits.