Administrative Assistant

Community Options, Inc.; King of Prussia (PA); On-site; USD 20,457 - 29,136; Part time

Job summary

A National Non-Profit Agency is seeking an Administrative Assistant in King of Prussia, PA. This role involves providing administrative support by scheduling meetings, managing calls, and maintaining office organization. Candidates should have a high school diploma or GED and two years of related experience. Proficiency in Microsoft Office Suite and excellent communication skills are essential for success. The position offers a starting pay of $18.00 per hour, with potential for overtime and travel requirements.

Qualifications

• Valid driver’s license with a satisfactory driving record.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Demonstrated poise, tact, and diplomacy.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Maintain a neat and orderly office and reception area.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Ability to type 50+ words per minute

High level of interpersonal skills

Excellent time management skills

Education

High school diploma or GED

Two years of related administrative experience

Job description

Community Options, Inc. is a national non‑profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking a Administrative Assistant to join our team in King of Prussia, PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $18.00 per hour.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non‑recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
• Additional tasks and responsibilities may be assigned
• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing own vehicle
• Occasionally lift up to 15 pounds

Send resume to: [e-mail]

Community Options is an Equal Opportunity Employer M/F/D/V. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.