Administrative Assistant

PCL Constructors Inc.; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employee ownership

Bonuses

401(k) match

Medical benefits

Dental & vision

Life, AD&D, disability insurance

Parental leave

HSA/FSA

Mental health support

Training & development

Job summary

PCL Construction Services, Inc. in Florida seeks an Administrative Assistant to support daily operations, manage communications, and coordinate meetings and travel. You will handle document control, prepare reports, and assist with events while maintaining confidentiality and professionalism across teams.

Ideal candidates bring a high school diploma, 1 year of admin experience, and strong MS Office skills. This on-site role offers growth opportunities, retirement planning options, and

Qualifications

• High school diploma.
• Associates or bachelor’s degree considered an asset.
• 1 year of administrative experience.
• Excellent verbal, written and interpersonal communication.
• Ability to multitask and adapt to change.
• Discretion handling confidential information.
• Calm under pressure with difficult situations.
• Develop and maintain stakeholder relationships.
• Create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Responsibilities

• Support day-to-day operations for manager, department, or team.
• Develop and maintain customer-focused relationships with stakeholders.
• Answer telephone calls and messages for staff.
• Ensure document control and compliance through filing and editing reports.
• Assist with planning meetings and events, catering, venues, and distribution.
• Arrange travel, hotel, and transportation; prepare itineraries.
• Order office supplies for department as requested.
• Support mail distribution and courier requests.
• Greet visitors, answer questions, and direct to meetings.

Education

High school diploma

Associate or bachelor’s degree asset

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

Career Opportunities: Administrative Assistant (14256)

The future you want is within reach. Let’s build it together.

At PCL Construction Services, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.

Why Choose PCL?

Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.

Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL’s College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here’s how a Administrative Assistant for PCL Construction Services, Inc. within the Florida Buildings Group - South Florida contributes to our team:

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Construction Services, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Construction Services, Inc.

Primary Location: Fort Lauderdale, Florida, Miami, Florida