Administrative Assistant - Global Professional Services Firm

Career Group; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Career Group is partnering with a prestigious wealth management firm to find an Administrative Assistant for their Century City office. The role supports a team of Wealth Advisors, managing calendars, meetings, and day-to-day priorities with discretion.

The ideal candidate is tech-savvy, highly responsive, and excels at follow-up and organization. This is a hands-on position in a collaborative environment that values warmth, hospitality, and a proactive, team-oriented mindset.

Qualifications

• 2–3+ years of administrative, coordinator, or related professional experience.
• Strong calendar management and scheduling skills.
• Excellent organizational skills and attention to detail.
• Exceptional follow-up and follow-through.
• Technically savvy and quick to learn new systems.

Responsibilities

• Provide day-to-day administrative support to a team of Wealth Advisors
• Manage busy calendars, schedule meetings, and coordinate shifting priorities
• Handle meeting logistics and ensure Advisors are prepared with the information they need
• Track open items and proactively follow up to ensure nothing falls through the cracks
• Assist with correspondence, documentation, and general administrative requests
• Maintain accurate information across internal systems and technology platforms
• Coordinate with internal teams and external contacts with professionalism and discretion
• Pick up on context quickly and anticipate next steps as priorities evolve
• Help create a seamless and welcoming experience for clients, guests, and colleagues
• Jump in on special projects and broader team or office needs as they arise

Skills

Calendar management

Organization

Follow-up

Communication

Hospitality mindset

Team player

Job description

We are partnering with a highly regarded wealth management firm to find an exceptional Administrative Assistant to join their vibrant, professional, and collaborative Century City office. This is a fantastic opportunity for someone with 2–3+ years of administrative experience who is eager to grow, loves being behind the scenes, and takes genuine pride in helping a team operate at its best.

Supporting a team of Wealth Advisors, this person will play an important role in keeping schedules, meetings, communication, and day-to-day priorities organized and moving forward. The ideal candidate is technically savvy, highly responsive, and naturally strong at follow-up and follow-through. They pick up on context quickly, anticipate what needs to happen next, and have a great instinct for keeping track of details without requiring constant direction.

We are looking for someone with a roll-up-your-sleeves mentality who genuinely enjoys being helpful. A hospitality mindset is also important. This person should be warm, professional, resourceful, and always willing to jump in where needed. It is a great environment for someone who wants to make a difference and become a trusted, integral part of a high-performing team.

What You’ll Do

• Provide day-to-day administrative support to a team of Wealth Advisors
• Manage busy calendars, schedule meetings, and coordinate shifting priorities
• Handle meeting logistics and ensure Advisors are prepared with the information they need
• Track open items and proactively follow up to ensure nothing falls through the cracks
• Assist with correspondence, documentation, and general administrative requests
• Maintain accurate information across internal systems and technology platforms
• Coordinate with internal teams and external contacts with professionalism and discretion
• Pick up on context quickly and anticipate next steps as priorities evolve
• Help create a seamless and welcoming experience for clients, guests, and colleagues
• Jump in on special projects and broader team or office needs as they arise

What We’re Looking For

• 2–3+ years of administrative, coordinator, or related professional experience
• Strong calendar management and scheduling skills
• Excellent organizational skills and attention to detail
• Exceptional follow-up and follow-through
• Technically savvy and comfortable learning new systems quickly
• Strong judgment and the ability to understand context and anticipate needs
• Warm, professional communication skills and a hospitality-oriented approach
• Resourceful, proactive, and comfortable managing multiple priorities
• A true team player with a low-ego mentality and willingness to pitch in
• Someone who genuinely enjoys supporting others and being the person behind the scenes who keeps things moving

This is a wonderful opportunity for someone who wants to continue building their career in a sophisticated, team-oriented environment. If you are organized, thoughtful, tech-savvy, and love being the person who quietly makes everything run better, we would love to hear from you.