Regional Administrative Assistant

The Home Depot; Orange (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Home Depot in Orange, CA is seeking an administrative professional to support a supervisor and department with comprehensive clerical duties. You will schedule meetings, screen calls, prepare routine correspondence, and maintain filing systems.

The role requires strong communication, organization, and attention to detail, with the ability to handle multiple tasks in a fast-paced environment. Proficiency with MS Office and basic office tech is required; familiarity with Lotus Notes and the

Qualifications

• Strong clerical and administrative skills.
• Proficiency with Microsoft Office suite.
• Attention to detail and ability to manage multiple tasks.

Responsibilities

• Schedules and coordinates appointments and meetings.
• Screens telephone calls and routes as needed.
• Prepares routine letters, memorandums, agendas, presentations, forms.
• Maintains official documents and records in organized files.
• Performs typing, note taking and mail management.
• Maintains supervisor/department email and voicemail communication.

Skills

Microsoft Office

Lotus Notes

Communication

Organizational skills

Multitasking

Internet savvy

Education

High school diploma or GED

Tools

MS Office

Lotus Notes

Internet

Job description

Position Purpose:

Performs full administrative and general office duties in support of a supervisor and/or department.

Key Responsibilities:

• Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
• Screens telephone calls and resolves or refers them as appropriate.
• Prepares routine letters, memorandums, agendas, presentations, forms, etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
• Maintains supervisor' s/department' s email and voicemail correspondence to maintain adequate and timely communication.

Direct Manager/Direct Reports:

• Provides primary support to a specific supervisor and/or department.
• No direct reports.
• Typically has frequent contacts outside the workgroup.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems
• Typically, guidance is always available and prior permission is required before changing work methods.

Travel Requirements:

• Typically requires overnight travel less than 10% of the time.

Physical Requirements:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.

Minimum Qualifications:

• Must be eighteen years of age or older.
• Must be legally permitted to work in the United States.

Preferred Qualifications:

• ?

Minimum Education:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

• No additional education

Minimum Years of Work Experience:

• 2

Preferred Years of Work Experience:

• No additional years of experience

Minimum Leadership Experience:

• None

Preferred Leadership Experience:

• None

Certifications:

• None

Competencies:

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
• Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.