Administrative Assistant

Jobvite, Inc.; Summerville (SC); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Paid Time Off

403b Retirement Plan

Career growth opportunities

Tuition reduction program

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support operations in Charleston, SC. The role includes scheduling meetings, coordinating mailings, and managing supplies and records.

The position requires a high school diploma or GED, 2 years of related experience, and strong Microsoft Office skills. The starting pay is $16.00-$17.00 per hour, determined by experience, with benefits and growth opportunities available.

Qualifications

• High school diploma or GED.
• Two years of related administrative experience.
• Valid driver’s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Excellent verbal and written communication skills.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Ability to prioritize workload with excellent time management skills.
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Maintain daily and monthly schedules for all necessary staff to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special non-recurring and ongoing projects.
• Maintain conference room usage log.
• Additional tasks and responsibilities may be assigned.
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Skills

Interpersonal skills

Verbal communication

Written communication

Microsoft Office

Time management

Independent judgment

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

We are now hiring a Full-Time Administrative Assistant to provide support in Charleston, SC. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $16.00 - $17.00/ per hour (Based on experience)

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V

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