Administrative Assistant

Community Options Job Board; Forked River (NJ); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Competitive Insurance Benefits (Med/De

Paid Holidays

Generous PTO

Employee Incentive & Discount Programs

403b Retirement Plan

Incredible career growth opportunities

Job summary

Community Options, Inc. in Forked River, NJ is seeking an Administrative Assistant/Receptionist to provide administrative and secretarial support, including arranging meetings, coordinating mailings, and working on special projects. Starting pay is $15.50 per hour.

The role requires a High School Diploma or GED, two years of related administrative experience, and a valid driver’s license. Proficiency in Microsoft Office Suite and typing 50+ wpm is expected; strong interpersonal and communication

Qualifications

• High School Diploma or GED is required.
• Two years of related administrative experience.
• Valid driver’s license with satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Ability to type 50+ words per minute.

Responsibilities

• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Retrieve information from files when needed.
• Organize and prioritize large volumes of information and calls.
• Respond to requests for information.
• Complete typing and copying as needed for management staff.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special non-recurring and ongoing projects.
• May be required to take mail to the post office using own vehicle.
• Maintain conference room usage log.
• Check fax machine and distribute faxes to appropriate people.
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation.
• Additional tasks and responsibilities may be assigned.
• Occasional overtime and travel may be required.

Skills

Typing 50+ WPM

Interpersonal skills

Time management

Communication skills

Independent judgment

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $15.50 per hour!

Responsibilities

• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
• Additional tasks and responsibilities may be assigned
• High School Diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing own vehicle
• Occasionally lift up to 15 pounds

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities

Community Options is an Equal Opportunity Employer M/F/D/V

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.