Administrative Assistant (Full-time)

Hillel Day School; Farmington Hills (MI); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Benefits

Paid time off

403(b) retirement plan

Summer reduced hours

Job summary

Hillel Day School of Metropolitan Detroit seeks an Administrative Assistant for ECC and the Main School office. Hours 9:00am-5:30pm Monday-Friday.

The ideal candidate will be a problem solver with excellent communication and strong attention to detail. Experience in an office environment, confidentiality, and proficiency in Google Workspace are essential. A positive, professional demeanor is required.

Qualifications

• Strong organizational skills and ability to work independently.
• Excellent written and verbal communication abilities.
• Ability to handle highly confidential information.
• Efficient multitasking and meeting deadlines.
• Proficiency with Google Workspace and office equipment.
• Familiarity with Michigan childcare licensing rules is a plus.

Responsibilities

• Support ECC and Main School offices with daily administrative tasks.
• Welcome parents, students, staff and visitors; answer calls and assist reception.
• Coordinate calendars, conference room schedules and events.
• Maintain records, files, and department databases; handle purchase orders.
• Assist Lead Teacher with early childhood activities as needed.
• Maintain inventory and order supplies; support drills and safety procedures.

Skills

Strong organizational skills

Excellent written and verbal skills

Confidentiality

Multitasking

Deadline management

Google Workspace

Education

High School Diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Google Workspace

Job description

At Hillel Day School, we inspire a passion for learning, responsibility to self and community, and devotion to Jewish living in a warm, innovative, and engaging environment. Hillel Day School is a vibrant and joyful, early childhood through eighth grade Jewish day school in Farmington Hills, Michigan. Hillel is committed to embracing an authentic and excellent education for the modern learner. Hillel enjoys fostering an academic culture of innovation, collaboration, and creativity where learning is engaging and lasting.

Hillel Day School of Metropolitan Detroit seeks an experienced professional Administrative Assistant for Early Childhood Center (ECC) and the Main School office. Hours 9:00am-5:30pm Monday-Friday.

Summary

The ideal candidate will be a problem solver who has excellent communication skills and excellent attention for detail. The candidate should have experience working in an office environment, performing administrative tasks, and providing support to senior leaders and coworkers as needed. An ability to multitask, manage complex schedules and meet changing deadlines is essential to the position.

Responsibilities

• Support Aftercare Monday through Friday (3:15pm-5:30pm) K-4th grade
• Welcome all incoming parents, students, staff, and visitors
• Answer incoming calls and assist the receptionist as needed
• Facilitate late arrival and early release with parents for students who arrive late and leave early
• Coordinate senior leaders and conference room schedules as needed
• Organize 1st-8th grade internal and external activities
• Handled inventory and order supplies as needed
• Communicate effectively with families regarding school events and programs
• Maintain a variety of computerized and manual records, files, and department databases
• Handle recordkeeping (emergency cards, purchase orders, etc..)
• Assist with School drills and emergency situations that require immediate action
• Assist the Lead Teacher with students aged 18 months up to 4 years old as needed in the classroom
• Other duties assigned as needed

Required skills and qualifications

• Strong organizational skills, including the ability to work independently and handle multiple tasks
• Possess excellent written and verbal communication skills
• Knowledge of office procedures and equipment
• Excellent problem solving and people skills
• Ability to manage work in a highly confidential manner
• Ability to multitask and meet deadlines
• High degree of attention to detail
• Must be proficient in Google Workspace
• Knowledge of Michigan State licensing requirements rules for Childcare Centers

Preferred skills and qualifications

• High School Diploma or GED required.
• Associate’s or Bachelor’s degree preferred.
• Background check is required.

We offer competitive salary with benefits, paid time off, reduced hours during summer months, and a 403(b) retirement plan.