Administrative Assistant (Full-time)

The Consortium of Jewish Day Schools; Farmington Hills (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Hillel Day School of Metropolitan Detroit seeks an experienced Administrative Assistant for the ECC and Main School offices. Hours are 9:00am-5:30pm, Monday-Friday, in Farmington Hills, MI.

The role involves front-desk duties, scheduling, records management, and classroom support for the ECC with children aged 18 months to 4 years. The ideal candidate will be a problem solver with excellent communication and strong organizational skills, able to multitask and maintain confidentiality in a busy

Qualifications

• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication across stakeholders.
• Knowledge of office procedures and equipment; ability to maintain confidentiality.

Responsibilities

• Support ECC and Main School office with daily administrative tasks.
• Greet and assist parents, students, staff and visitors.
• Answer phones and assist receptionist as needed.
• Coordinate schedules and room usage for senior leaders and conferences.
• Maintain records, files, and school databases; manage emergency cards and purchase orders.
• Assist with classroom support for early childhood (ages 18 months to 4 years).
• Other duties assigned by leadership.

Skills

Organizational skills

Written and verbal communication

Multitasking

Attention to detail

Confidentiality

Tools

Google Workspace

Job description

Hillel Day School, we inspire a passion for learning, responsibility to self and community, and devotion to Jewish living in a warm, innovative, and engaging environment. Hillel Day School is a vibrant and joyful, early childhood through eighth grade Jewish day school in Farmington Hills, Michigan. Hillel is committed to embracing an authentic and excellent education for the modern learner. Hillel enjoys fostering an academic culture of innovation, collaboration, and creativity where learning is engaging and lasting.

Hillel Day School of Metropolitan Detroit seeks an experienced professional Administrative Assistant for Early Childhood Center (ECC) and the Main School office. Hours 9:00am-5:30pm Monday-Friday.

Summary

The ideal candidate will be a problem solver who has excellent communication skills and excellent attention for detail. The candidate should have experience working in an office environment, performing administrative tasks, and providing support to senior leaders and coworkers as needed. An ability to multitask, manage complex schedules and meet changing deadlines is essential to the position.

Responsibilities:

• Support Aftercare Monday through Friday (3:15pm-5:30pm) K-4th grade

• Welcome all incoming parents, students, staff, and visitors

• Answer incoming calls and assist the receptionist as needed

• Facilitate late arrival and early release with parents for students who arrive late and leave early

• Coordinate senior leaders and conference room schedules as needed

• Organize 1st-8th grade internal and external activities

• Handled inventory and order supplies as needed

• Communicate effectively with families regarding school events and programs

• Maintain a variety of computerized and manual records, files, and department databases

• Handle recordkeeping (emergency cards, purchase orders, etc..)

• Assist with School drills and emergency situations that require immediate action

• Assist the Lead Teacher with students aged 18 months up to 4 years old as needed in the classroom

• Other duties assigned as needed

Requirements

• Strong organizational skills, including the ability to work independently and handle multiple tasks

• Possess excellent written and verbal communication skills

• Knowledge of office procedures and equipment

• Excellent problem solving and people skills

• Ability to manage work in a highly confidential manner

• Ability to multitask and meet deadlines

• High degree of attention to detail

• Must be proficient in Google Workspace

• Knowledge of Michigan State licensing requirements rules for Childcare Centers