Administrative Assistant — Front Office & Exec Support

Vitality Living; Brentwood (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Generous PTO Plan

401k

Quarterly profit-sharing bonus

Job summary

Vitality Living is seeking a full-time Administrative Assistant for our Support Office in Brentwood, TN. This in-office role runs Monday through Friday from 8:00 AM to 5:00 PM and supports front office operations, travel planning, calendar management, and event coordination.

The ideal candidate will have a high school diploma or GED, 2–3 years of experience, and strong organizational, customer service, and communication skills. Proficiency with MS Word, Excel, Outlook, and PowerPoint is required.

Qualifications

• High school diploma or GED required.
• 2–3 years as an administrative assistant.
• Excellent organizational and multi-tasking abilities.
• Strong customer service in person, phone and email.
• Proficiency with MS Word, Excel, Outlook and PowerPoint.

Responsibilities

• Answer calls, route messages, and track inquiries.
• Oversee daily front office operations.
• Coordinate work orders and maintenance with leasing team.
• Greet visitors professionally and manage guest arrivals.
• Manage front door security and access control.
• Arrange travel and calendars for executives.
• Handle expense reporting and credit card activity.
• Monitor and replenish office supplies and equipment.

Skills

Organizational skills

Customer service

Attention to detail

Independent worker

Professional image

Sound judgement

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Vitality Living is seeking a full-time Administrative Assistant for our Support Office in Brentwood, TN. This in-office role runs Monday through Friday from 8:00 AM to 5:00 PM and supports front office operations, travel planning, calendar management, and event coordination.

The ideal candidate will have a high school diploma or GED, 2–3 years of experience, and strong organizational, customer service, and communication skills. Proficiency with MS Word, Excel, Outlook, and PowerPoint is required.