St. Francis Borgia School

The Archdiocese of Milwaukee; Cedarburg (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Francis Borgia Catholic School in Cedarburg, WI seeks an Administrative Assistant to support the principal and keep the school's operations running smoothly.

Key duties include scheduling, correspondence, records management, and coordinating communications between staff, students, and parents. This role requires strong organizational skills, proficiency with Google Suite and Microsoft Office, discretion with confidential information, and the ability to multitask in a busy school environment.

Qualifications

• High school diploma or equivalent (associate or bachelor’s degree preferred).
• Administrative or clerical experience, preferably in education.
• Proficient in Google Suite and Microsoft Office and school management software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Friendly, professional demeanor with strong interpersonal skills.
• multitask and work independently in a fast-paced environment.
• Professional, Christian presentation of attire and demeanor.
• Typically works during school hours with occasional evening or weekend events.
• Office-based role with frequent interaction with staff, students, and parents.

Responsibilities

• Provide direct administrative support to the principal, including scheduling meetings, handling correspondence, and preparing reports.
• Manage phone calls, emails, and in-person inquiries, directing them to appropriate personnel.
• Maintain school records, including student files, attendance, and staff documentation.
• Prepare letters, emails, newsletters, and other school communications.
• Oversee office supplies, maintain databases, and assist with reports and agendas.
• Coordinate appointments, meetings, and school events; take and distribute minutes.

Skills

Google Suite

Microsoft Office

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

Interpersonal skills

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

School management software

Job description

Administrative Assistant - St. Francis Borgia Catholic School, Cedarburg, WI

St. Francis Borgia Catholic School’s Administrative Assistant plays a crucial role in supporting the principal and ensuring the smooth operation of the school’s administrative functions. This position requires enthusiasm for Catholic identity and excellent organizational, communication, and multitasking skills to assist in maintaining records, coordinating schedules, and facilitating communication between staff, students, and parents.

Key Responsibilities:

Administrative Support

• Provide direct administrative assistance to the principal, including scheduling meetings, handling correspondence, and preparing reports
• Manage phone calls, emails, and in-person inquiries, directing them to the appropriate personnel as needed
• Maintain school records, including student files, attendance records, and staff documentation
• Prepare letters, emails, newsletters, and other school communications

Office Management

• Oversee office supplies and ensure the office is well-stocked and organized
• Maintain and update school databases and filing systems
• Assist in the preparation and distribution of reports, newsletters, and meeting agendas
• Coordinate and schedule appointments, meetings, and school events
• Take accurate meeting minutes and distribute to appropriate committee members

Student & Parent Interaction

• Serve as the first point of contact for students, parents, and visitors, ensuring a welcoming and professional environment
• Schedule and coordinate tours for potential new families
• Assist with student enrollment, registration, and withdrawal processes
• Handle inquiries from parents regarding school policies, procedures, and events

Support for School Operations

• Assist in coordinating substitute teacher assignments and staff coverage
• Coordinate field trips transportation and budgetary requests with teachers
• Support the principal in managing school-wide initiatives and projects
• Help facilitate emergency drills, safety procedures, and compliance with school policies
• Assist with financial tasks such as processing invoices, purchase orders, and budget tracking

Qualifications and Skills:

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• Previous experience in an administrative or clerical role, preferably in an educational setting
• Proficiency in Google Suite and Microsoft Office and school management software
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion
• Friendly, professional demeanor with strong interpersonal skills
• Ability to multitask and work independently in a fast-paced environment
• Professional, Christian presentation of attire, communication, and demeanor
• Typically works during school hours with occasional evening or weekend events
• Office-based role with frequent interaction with staff, students, and parents

414-769-3300
Toll-Free: 800-769-9373 |Fax: [phone]

Building Address (use for deliveries)
3501 S. Lake Dr. |St. Francis, WI 53235