Administrative Assistant & Front Desk Specialist

Open Arms Care; Knoxville (TN); Hybrid; USD 21,000 - 25,000; Full time

Job summary

Open Arms Care is seeking an Administrative Assistant to support daily operations at our Knoxville facility. The role welcomes visitors, handles front-desk duties, processes documents, and supports multiple departments with routine administrative tasks.

Proficiency with Excel, Word, and Quicken, plus Stampli/Ramp experience, helps ensure accurate record-keeping and timely payments. One year of experience preferred.

Qualifications

• High School Diploma or GED required.
• Proficient in Excel, Word, and Quicken.
• Minimum one year of administrative assistant experience.
• Strong organizational, written and verbal communication skills.

Responsibilities

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks and complete related deposits.
• Answer the phone, direct calls and take messages.
• Maintain and file timesheets; manage standard office tasks.

Skills

Organizational skills

Written and verbal communication

Team collaboration

Education

High School Diploma or GED

Tools

Stampli

Ramp

Job description

Open Arms Care is seeking an Administrative Assistant to support daily operations at our Knoxville facility. The role welcomes visitors, handles front-desk duties, processes documents, and supports multiple departments with routine administrative tasks.

Proficiency with Excel, Word, and Quicken, plus Stampli/Ramp experience, helps ensure accurate record-keeping and timely payments. One year of experience preferred.