Administrative Assistant

Open Arms Care Corporation; Tekoa (TN); On-site; USD 21,000 - 24,000; Full time

Benefits offered by this job

Medical insurance

Pharmacy benefit

Vision insurance

Dental insurance

Disability insurance

Life insurance

Employee assistance program

Paid time off

Holidays

Employee recognition programs

Career growth opportunities

Job summary

Open Arms Care Corporation is seeking an Administrative Assistant to support the ongoing operations at our Knoxville, TN facility. You will be the first point of contact for visitors and handle receptionist duties, data entry, and basic accounting-related tasks.

The ideal candidate has a High School Diploma or GED, proficiency with Excel, Word, and Quicken, and at least one year of administrative experience.

Qualifications

• High school diploma or GED required.
• Proficient with Excel, Word, and Quicken.
• Stampli and Ramp experience a plus.
• One year of administrative assistant experience.
• Excellent organizational, written, and verbal skills.
• Cooperative team skills required.

Responsibilities

• Greet visitors at front desk and direct to the appropriate person.
• Type documents in a timely manner.
• Enter client trust checks.
• Answer the phone, direct calls and take messages.
• Keep track of turnaround documents.
• Copy materials as needed/requested.
• File timesheets.
• Make bank deposits and SSA checks.
• Process SSA and SSI forms.
• Maintain all office machines.
• Complete payee representative forms.
• Order all supplies monthly with accounting clerk support.
• Set up and clean up for executive meetings.
• Other duties as assigned.

Skills

Organizational skills

Written communication

Verbal communication

Team collaboration

Education

High School Diploma or GED

Tools

Excel

Word

Quicken

Stampli

Ramp

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time 20040 - 7325 Oak Ridge Hwy Suite 200, Knoxville, TN, US

9 days ago Requisition ID: 1918

Salary Range: $15.50 To $17.50 Hourly

Why Join Team OAC?

Personal satisfaction from making a difference every day
Competitive pay
Comprehensive benefits: Medical, Pharmacy, Vision, Dental, Disability, Life Insurance, and Employee Assistance Program
Paid time off & holidays
Employee recognition programs
Career growth opportunities

SUMMARY

The administrative assistant is to provide support to the on-going operation of Open Arms Care Corporation. The administrative assistant is the first person seen when entering the facility, therefore the administrative assistant has a potent impact. The administrative assistant acts as an aid for all positions in the facility.

ESSENTIAL FUNCTIONS

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks.
• Answer the phone, direct calls and take messages.
• Keep track of turn around documents.
• Copy materials as needed/requested.
• File timesheets
• Make bank deposits, Social Security Income and Social Security Administration checks and returned money.
• Process all Social Security Administration and Social Security Income forms.
• Maintain all office machines.
• Complete payee representative forms.
• Order all supplies monthly with the support of the accounting clerk.
• Responsible for setting up and cleaning up for executive meetings.
• Other duties as assigned

QUALIFICATIONS

High School Diploma or GED

Computer knowledge of Excel, Word, and Quicken.

Stampli and Ramp experience a plus.

One year’s experience as an administrative assistant.

Organizational skills.

Excellent written and verbal skills.

Must be able to demonstrate cooperative team skills.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Open Arms Care Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or genetics.