Administrative Assistant

Open Arms Care; Knoxville (TN); Hybrid; USD 21,000 - 25,000; Full time

Job summary

Open Arms Care is seeking an Administrative Assistant to support daily operations at our Knoxville facility. The role welcomes visitors, handles front-desk duties, processes documents, and supports multiple departments with routine administrative tasks.

Proficiency with Excel, Word, and Quicken, plus Stampli/Ramp experience, helps ensure accurate record-keeping and timely payments. One year of experience preferred.

Qualifications

• High School Diploma or GED required.
• Proficient in Excel, Word, and Quicken.
• Minimum one year of administrative assistant experience.
• Strong organizational, written and verbal communication skills.

Responsibilities

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks and complete related deposits.
• Answer the phone, direct calls and take messages.
• Maintain and file timesheets; manage standard office tasks.

Skills

Organizational skills

Written and verbal communication

Team collaboration

Education

High School Diploma or GED

Tools

Stampli

Ramp

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time 20040 - 7325 Oak Ridge Hwy Suite 200, Knoxville, TN, US

7 days ago Requisition ID: 1918

Salary Range: $15.50 To $17.50 Hourly

Why Join Team OAC?

• Personal satisfaction from making a difference every day
• Competitive pay
• Comprehensive benefits: Medical, Pharmacy, Vision, Dental, Disability, Life Insurance, and Employee Assistance Program
• Paid time off & holidays
• Employee recognition programs
• Career growth opportunities

SUMMARY

The administrative assistant is to provide support to the on-going operation of Open Arms Care Corporation. The administrative assistant is the first person seen when entering the facility, therefore the administrative assistant has a potent impact. The administrative assistant acts as an aid for all positions in the facility.

ESSENTIAL FUNCTIONS

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks.
• Answer the phone, direct calls and take messages.
• Keep track of turn around documents.
• Copy materials as needed/requested.
• File timesheets
• Make bank deposits, Social Security Income and Social Security Administration checks and returned money.
• Process all Social Security Administration and Social Security Income forms.
• Maintain all office machines.
• Complete payee representative forms.
• Order all supplies monthly with the support of the accounting clerk.
• Responsible for setting up and cleaning up for executive meetings.
• Other duties as assigned

QUALIFICATIONS

High School Diploma or GED

Computer knowledge of Excel, Word, and Quicken.

Stampli and Ramp experience a plus.

One year's experience as an administrative assistant.

Organizational skills.

Excellent written and verbal skills.

Must be able to demonstrate cooperative team skills.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Open Arms Care Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or genetics.