Administrative Assistant — Front Desk & Scheduling

The Arc of Central Alabama; Birmingham (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office and clerical support to leadership and staff. The role involves greeting visitors, scheduling, correspondence, and supporting meetings and events.

You will be a first point of contact for families and community partners, requiring professionalism, warmth, and discretion to reflect the organization's mission. This is an on-site position in Birmingham, AL.

Qualifications

• High school diploma or GED required.
• One year or more administrative/clerical experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Must pass a statewide/criminal background check.
• Must pass pre-employment drug screen.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional, welcoming manner.
• Schedule and coordinate meetings, appointments, and calendars for leadership or department.
• Prepare correspondence, reports, memos, and other documents as requested.
• Maintain organized physical and electronic filing systems.
• Order and maintain office supplies and coordinate basic facility needs.
• Assist with preparing materials for meetings, trainings, and events.
• Support data entry and recordkeeping tasks for assigned programs or departments.
• Greet and assist visitors, families, and guardians with courtesy and discretion.
• Process incoming and outgoing mail and deliveries.
• Assist with special projects and events as assigned.

Skills

Verbal and written communication

Confidentiality

Organizational skills

Multitasking

Teamwork

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office and clerical support to leadership and staff. The role involves greeting visitors, scheduling, correspondence, and supporting meetings and events.

You will be a first point of contact for families and community partners, requiring professionalism, warmth, and discretion to reflect the organization's mission. This is an on-site position in Birmingham, AL.