Client-Facing Administrative Assistant

Exponent; Philadelphia (Philadelphia County); Presencial; USD 55.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Life@Exponent programs

In-person work environment

Descripción de la vacante

Exponent in Philadelphia, PA is seeking an Administrative Assistant 2 to join our collaborative team. This in-person role provides day-to-day support to consultants and corporate staff, handles front-desk tasks, manages mail, coordinates meetings, and assists with office and laboratory documentation.

The ideal candidate is highly organized, detail-oriented, a reliable team player with a proactive attitude, capable of managing multiple priorities in a fast-paced environment, and comfortable using

Formación

• Bachelor’s degree preferred.
• 3+ years of administrative experience supporting teams and staff.
• Experience with AI-enabled tools to enhance productivity and workflow.

Responsabilidades

• Provide front-desk coverage and greet visitors; manage building access and registration.
• Coordinate conference rooms, onsite meetings, interviews, and events, including tech setup and catering.
• Organize project materials and maintain accurate records; support purchasing requests and AR follow-up.
• Prepare expense reports and assist with credit-card reconciliation.
• Respond to and anticipate consultant needs with timely administrative support; serve as a professional contact for clients and vendors.
• Leverage AI-enabled tools to enhance administrative processes and ensure accuracy and confidentiality.

Conocimientos

Administrative exp

Editing

AI tools

Microsoft 365

Multitasking

Communication

Educación

Bachelor’s degree preferred

Herramientas

PolicyTech

Deltek Vantagepoint

Microsoft 365

Descripción del empleo

Exponent in Philadelphia, PA is seeking an Administrative Assistant 2 to join our collaborative team. This in-person role provides day-to-day support to consultants and corporate staff, handles front-desk tasks, manages mail, coordinates meetings, and assists with office and laboratory documentation.

The ideal candidate is highly organized, detail-oriented, a reliable team player with a proactive attitude, capable of managing multiple priorities in a fast-paced environment, and comfortable using