Administrative Assistant: Front Desk & Programs Support

Kinsley Power Systems; Cambridge (MA); On-site; USD 52,000 - 65,000; Full time

Job summary

City of Cambridge is seeking an Administrative Assistant, Level 1, to provide front-desk and client support, schedule events, manage records, and assist with payroll and budgeting processes. The role serves as a key contact between the department, community members, and external stakeholders.

The successful candidate will have strong organizational, communication, and data management skills, with experience in office software and databases.

Qualifications

• High school diploma or equivalent required; associates or bachelor’s degree preferred.
• 1+ years of relevant administrative experience in a professional office preferred.
• Knowledge of Cambridge community and multilingual/bicultural experience is a plus.

Responsibilities

• Greet visitors and provide front-line customer service.
• Coordinate scheduling, correspondence, and records management.
• Process budget tracking, reimbursements, and purchase orders.
• Prepare communications, newsletters, and program materials.
• Support payroll preparation and related forms as needed.
• Collaborate with Finance, HR, IT, and Facilities as assigned.

Skills

Microsoft Office Suite

Outlook

Communication skills

Time management

Education

High school diploma or equivalent

Associates or Bachelor's degree preferred

Tools

PeopleSoft

LACES

SharePoint

Smartsheet

Google Workspace

Job description

City of Cambridge is seeking an Administrative Assistant, Level 1, to provide front-desk and client support, schedule events, manage records, and assist with payroll and budgeting processes. The role serves as a key contact between the department, community members, and external stakeholders.

The successful candidate will have strong organizational, communication, and data management skills, with experience in office software and databases.