Administrative Assistant / Front Desk in Los Angeles

Camden Center; Los Angeles (CA); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Medical insurance

Paid time off

401(k) matching

Flexible spending account

Job summary

Camden Center in Los Angeles is seeking an entry-level Administrative Assistant. This role is ideal for motivated individuals interested in a mental health career. Responsibilities include managing patient and staff calendars, answering calls, and organizing records. Candidates should have 1-3 years of administrative experience and proficiency in Google Workspace. The position offers a pay range of $22.00 to $25.00 per hour, along with full-time benefits such as medical, 401(k) matching, and flexible spending accounts.

Qualifications

• 1-3 years of administrative experience required.
• Proficiency in the use of Google Workspace needed.
• Ability to legally work in the United States.

Responsibilities

• Answer phones and transfer calls as needed.
• Manage calendars for patients and staff.
• Compose professional emails to patients and staff.
• Organize patient files in Medical Records Database.

Skills

Interpersonal skills

Computer skills

Attention to detail

Tools

Google Workspace

Job description

Overview

ABOUT THE COMPANY Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is founded on the principles of clinical excellence, compassionate care, and respect for our patients.

ABOUT THE POSITION

The administrative assistant position is an entry-level position, ideal for motivated new talent who have a strong interest in the mental health field and/or want to grow into a senior administrative role. If you are interested in a mental health career, this role will provide you with unparalleled access to clinical meetings, where you will learn how experts in psychiatry, psychology, and social work approach and implement best-in-class treatment for our patients. If you are interested in an administrative career, you will appreciate that one of our company values is nurturing and developing our employee’s careers, which is why we have a proven track record of identifying internal talent and promoting within.

Responsibilities

Core duties and responsibilities include:

• Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day
• Manage calendars for patients and staff
• Compose emails to patients, staff, and associates with professionalism
• Use discretion and good judgment in handling sensitive and confidential information
• Follow all HIPAA regulations, requirements, and guidelines
• Organize patient files and information into Medical Records Database and Google Drive
• Take inventory of office and clinical supplies and place orders/restock as needed
• Maintain cleanliness and upkeep of common areas and therapy offices
• Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail
• Collect samples and prepare urinary analysis screenings for laboratory testing
• Distribute medication and take vitals as directed by the medical team
• Open to learn and adapt to new responsibilities

Position Requirements

• 1-3 years of administrative experience
• Strong computer and internet research skills; proficiency in the use of Google Workspace
• Professionalism of the highest caliber in all interactions with patients and staff
• Excellent interpersonal skills
• Ability to work well with all levels of management, staff, patients, and vendors
• Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card)
• Must be able to sit and stand at length (up to 4-hours)
• Must be able to lift, push, and pull up to 25-pounds
• Must be able to kneel, bend, and squat

40 hours/week. Pay range is $22.00/hour - $25.00/hour.

Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account.

Job Type: Full-time

Keywords: administrative, healthcare, mental health, therapy, treatment center