Administrative Assistant

AB AYUDANDO FAMILIAS LLC; Kissimmee (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive Salary

Paid Time Off

Training & Development

Career Growth Opportunities

Job summary

AB AYUDANDO FAMILIAS LLC in Kissimmee, FL, seeks an Administrative Assistant to support office staff and clinical team, handling calls, scheduling, and records. You will assist with billing tasks and maintain organized documentation in a healthcare setting.

The ideal candidate is professional, organized, detail-oriented, and capable of multitasking in a fast-paced environment. Bilingual Spanish/English is preferred.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Healthcare/medical office or mental health setting experience preferred.
• Spanish/English bilingual communication preferred or required.

Responsibilities

• Answer incoming phone calls and route to the appropriate person.
• Schedule appointments and maintain a calendar.
• Manage correspondence and maintain accurate records.
• Facilitate communication between clients, families, clinical staff, and other professionals while maintaining confidentiality per HIPPA and agency policy.

Skills

Bilingual Spanish/English

Time management

Professionalism

Attention to detail

Office communication

Education

High school diploma/GED

Associate’s degree/ admin training

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits:

• Competitive salary
• Paid time off
• Training & development

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated, organized, and outgoing Administrative Assistant to join our mental health team. In this role, you will provide support to our office staff and clinical team, ensuring they have the information and resources needed to delivery quality mental health services. The responsibilities will include answering phone calls, scheduling appointments, coordinating meetings, managing correspondence, maintaining accurate records, and assisting with administrative documentation. The Administrative Assistant will also support the billing department with insurance verification, and assisting with other billing related administrative tasks as needed. The ideal candidate is professional, compassionate, detail-oriented, and able to manage multiple tasks in a fast-paced healthcare environment.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Scheduling appointments and maintain a calendar
• Managing correspondence
• Facilitate communication between clients, families, clinical staff, and other professionals while maintaining strict confidentiality of sensitive information in accordance with HIPPA regulations and agency policy.
• Assist with verifying insurance information and maintaining updated client records.
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience in a healthcare, medical office, or mental health setting is preferred.
• Bilingual Communication: Spanish and English proficiency preferred or required.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects.