Administrative Assistant - Front Desk & Finance Office (On-Site)

Abington Friends School; Pennsylvania; On-site; USD 42,000 - 54,000; Full time

Job summary

Abington Friends School in Jenkintown, PA, is seeking an Administrative Assistant for the Business Office. This full-time, 12-month role supports the CFOO, manages front desk duties, AP workflows, and general office operations from 8:00 a.m.

to 4:30 p.m., Monday through Friday. The ideal candidate will have 1–3 years of relevant experience, an associate degree, strong organizational skills, and proficiency with Google Workspace and MS Office.

Qualifications

• 1–3 years in administrative, front desk, or junior bookkeeping roles.
• Minimum of associate degree required.
• Basic understanding of AP workflows and vendor management.
• Proficiency with Google Workspace and MS Office; familiarity with accounting software.

Responsibilities

• Greet visitors and manage guest sign-ins professionally.
• Handle front door access control and release.
• Process weekly vendor payment runs.
• Enter and route vendor invoices to approvers.
• Maintain digital AP records and scan invoices.
• Assist with annual financial audits.
• Monitor and order office supplies.
• Provide clerical support to CFO and team as needed.

Skills

Attention to detail

Communication skills

Organizational skills

Data accuracy

Education

Associate degree

Tools

Google Workspace

MS Office

Accounting software databases

Job description

Abington Friends School in Jenkintown, PA, is seeking an Administrative Assistant for the Business Office. This full-time, 12-month role supports the CFOO, manages front desk duties, AP workflows, and general office operations from 8:00 a.m.

to 4:30 p.m., Monday through Friday. The ideal candidate will have 1–3 years of relevant experience, an associate degree, strong organizational skills, and proficiency with Google Workspace and MS Office.