Finance & Front Desk Administrative Assistant

Automatic Data Processing, Inc.; Jenkintown (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Abington Friends School in Jenkintown, PA is seeking an Administrative Assistant (Business Office) to support the CFOO and Business Office. The role is full-time, on-site, with regular hours 8:00 a.m.

– 4:30 p.m., Monday through Friday, and involves front desk duties, AP processing, and general office support. The ideal candidate has 1–3 years of relevant experience, an associate degree, and strong organizational and communication skills.

Qualifications

• 1–3 years of experience in an administrative, front desk, or junior bookkeeping/accounts payable role.
• Basic understanding of Accounts Payable (AP) workflows, invoice routing, and vendor management.
• Excellent organizational skills with a strong focus on data accuracy and record-keeping.
• Clear, friendly, and professional communication for greeting visitors and coordinating with vendors.
• Proficiency with office software (Google Workspace / MS Office) and familiarity with accounting software databases.
• Valid driver’s license or reliable local transportation for occasional bank runs and mail collection.

Responsibilities

• Greet visitors and manage guest sign-ins professionally.
• Manage front door access control and release.
• Take deposits to the local bank as needed.
• Receive, enter, and route vendor invoices to appropriate approvers.
• Scan physical invoices and maintain digital AP records.
• Initiate and process weekly payment runs.
• Prepare manual checks as necessary.
• Communicate with vendors to route invoices directly to the AP email and update contact information.
• Review monthly vendor statements and request missing invoice copies.
• Request, collect, and file Form W-9s from new and existing vendors.
• Issue tax exemption certificates to vendors as required.
• Assist in gathering and organizing documentation during financial audits.
• Handle incoming/outgoing mail and monitor office supplies.
• Assist with rental paperwork processing.

Skills

1-3 years experience

Attention to Detail

Communication

Technical Skills

Office Software

Mobility

Education

Associate degree

Tools

Google Workspace

MS Office

Accounting software databases

Job description

Abington Friends School in Jenkintown, PA is seeking an Administrative Assistant (Business Office) to support the CFOO and Business Office. The role is full-time, on-site, with regular hours 8:00 a.m.

– 4:30 p.m., Monday through Friday, and involves front desk duties, AP processing, and general office support. The ideal candidate has 1–3 years of relevant experience, an associate degree, and strong organizational and communication skills.