Administrative Assistant — Front Desk & Corporate Events

HDR; Omaha (NE); On-site; USD 40,000 - 60,000; Full time

Job summary

HDR, an employee-owned company, is seeking an Administrative Assistant in Omaha, NE. You will greet visitors, manage high-volume calls, coordinate travel, handle expense reports, and prepare documents, reports, and agendas while maintaining professionalism with clients.

Minimum 3 years in a corporate setting with a HS diploma is required; a Bachelor’s/Associate’s degree is preferred. Knowledge of architecture/engineering/construction terms and event planning experience are a plus.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Ability to manage multiple tasks and prioritise in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.

Responsibilities

• Greet employees and visitors with excellent customer service.
• Answer and direct high volume of telephone calls.
• Assist Section Managers with catered lunches.
• Coordinate travel arrangements.
• Process expense reports.
• Complete word processing as needed including letters, memos, reports, and labels.
• Proofread and edit documents for grammar, spelling, punctuation, and format.
• Assist with meeting agendas, minutes, and formatting of reports as needed.
• Printing/compiling/binding project specifications and other documents.
• Coordinate larger print jobs with a corporate printing company.
• Ship, receive, and distribute mail/packages.
• Maintain office supplies.
• Support end‑to‑end coordination of large internal corporate events, including planning, budgeting, logistics, and on‑site execution.
• Exhibit professionalism with external and internal clients at all times.
• Perform other duties as needed.

Skills

Verbal communication

Written communication

Multitasking

Organization

Attention to detail

Confidentiality

Education

High School diploma or equivalent

Bachelor’s or Associate’s degree

Tools

MS Office (Word & Outlook)

Job description

HDR, an employee-owned company, is seeking an Administrative Assistant in Omaha, NE. You will greet visitors, manage high-volume calls, coordinate travel, handle expense reports, and prepare documents, reports, and agendas while maintaining professionalism with clients.

Minimum 3 years in a corporate setting with a HS diploma is required; a Bachelor’s/Associate’s degree is preferred. Knowledge of architecture/engineering/construction terms and event planning experience are a plus.