Executive Legal Administrative Assistant

hdr; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

HDR seeks a collaborative legal administrative assistant to join its Legal Department in Omaha who has experience providing administrative support to executives and a legal team. The role requires discretion with confidential information, strong communication skills, and the ability to anticipate department needs.

The position includes calendar management, document preparation, meeting coordination, travel arrangements, and handling outside counsel systems such as Legal Tracker.

Qualifications

• Three+ years of experience supporting senior leaders.
• Experience supporting executives and legal teams is preferred.
• Proficient with Microsoft Office and online conferencing tools.
• Experience drafting correspondence and maintaining legal files.

Responsibilities

• Manage the Legal Department’s email groups, main phone line, inboxes, fax, and mail, drafting correspondence as needed.
• Maintain General Counsel’s calendar and schedule conferences, meetings, and video calls.
• Prepare agendas, presentations, charts, and minutes for the Legal team.
• Coordinate travel and prepare expense reports for legal staff.
• Maintain legal files, host meetings, and assist with outside counsel management (Legal Tracker).
• Manage SharePoint, record retention, and timecard administration as needed.

Skills

Professional demeanor

Discretion with confidential matters

Strong written and verbalcommunication

Ability to work under pressure in a 팀

Self-motivated and organized

Education

High School diploma or equivalent

Bachelor’s or Associate degree

Tools

Microsoft Office Suite

Outlook

Adobe

Visio

DocuSign

Legal Tracker

SharePoint

Job description

HDR seeks a collaborative legal administrative assistant to join its Legal Department in Omaha who has experience providing administrative support to executives and a legal team. The role requires discretion with confidential information, strong communication skills, and the ability to anticipate department needs.

The position includes calendar management, document preparation, meeting coordination, travel arrangements, and handling outside counsel systems such as Legal Tracker.