Administrative Assistant / Front Desk Coordinator JDS Design Build

Cosmotek College; Livermore (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Employee discount

Paid time off

Retirement plan

Job summary

JDS Design Build is hiring an Administrative Assistant in Livermore, CA. The role involves supporting the CEO and providing a professional reception experience for clients and guests.

Ideal candidates will have over 2 years of related experience, strong communication skills, and a polished demeanor. You'll manage day-to-day operations, keep things organized, and help the leadership team thrive in a fast-paced environment.

Benefits include 401(k) matching and paid time off.

Qualifications

• 2+ years of experience as an administrative assistant or in a similar role.
• Ability to adapt in a fast-paced environment.
• Maintaining confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for guests and clients.
• Manage calendars, appointments, meetings, and scheduling.
• Support office organization and day-to-day operations.

Skills

Strong communication skills

Customer service skills

Exceptional organizational skills

Problem-solving abilities

Professional appearance

Tools

Google Workspace

General office software

Job description

Full job description

Are you highly organized, polished, and energized by creating an exceptional experience for people? JDS Design Build is seeking a professional and proactive Administrative Assistant to become the face of our office and provide direct support to our CEO and leadership team.

This role is much more than answering phones—it’s an opportunity to become a key part of a growing design‑build company where organization, hospitality, and follow-through truly matter.

If you thrive in a fast‑paced environment, enjoy keeping people organized, and love creating structure and efficiency, we’d love to meet you.

About Us

JDS Design Build is a full‑service design and construction company dedicated to creating beautiful spaces and delivering an exceptional client experience. Our team is collaborative, driven, and passionate about quality. We value professionalism, accountability, and people who genuinely care about helping others succeed.

What You’ll Do

Front Desk & Guest Experience

• Serve as the first point of contact for guests, clients, vendors, and team members
• Welcome visitors warmly and create a polished, professional office experience
• Maintain a clean and organized reception area
• Coordinate deliveries and assist visitors promptly

Phones & Communication

• Answer and route incoming calls professionally
• Take accurate messages and provide responsive communication
• Support positive communication with clients, vendors, and partners

Executive Support

• Provide direct administrative support to our CEO
• Manage calendars, appointments, meetings, and scheduling
• Assist with reminders, follow‑ups, and daily priorities
• Help prepare documents and meeting materials

Meetings & Coordination

• Coordinate internal and external meetings
• Schedule conference rooms and support meeting logistics
• Track follow‑up items and action steps

Administrative Support

• Support office organization and day‑to‑day operations
• Manage filing systems and company records
• Handle mail, deliveries, and office supply ordering
• Assist with administrative tasks across the organization

What We’re Looking For

• 2+ years of administrative assistant, executive assistant, receptionist, or office support experience preferred
• Strong communication and customer service skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize multiple responsibilities and adapt in a fast‑paced environment
• Professional appearance and demeanor
• Strong follow‑through and problem‑solving abilities
• Ability to maintain confidentiality and professionalism
• Proficiency with Google Workspace, calendars, and general office software

Bonus Points If You Have

• Experience supporting executives or leadership teams
• Experience in construction, design, or service‑based businesses
• Experience managing schedules and coordinating multiple priorities

Success in This Role Looks Like

• Guests and clients feel welcomed and supported
• Phones and communication are handled promptly and professionally
• The CEO stays organized and supported
• Tasks are completed accurately and on time

Why Join JDS Design Build?

• Work directly alongside company leadership
• Join a growing and collaborative team
• Be part of a company focused on excellence and client experience
• Opportunity for growth and expanded responsibilities
• Make a meaningful impact every day

Schedule

Monday–Friday Location: In‑office – Livermore, CA

Apply today if you love organization, people, and being the person who keeps everything running smoothly.

Benefits

• 401(k) matching
• Employee discount
• Paid time off
• Retirement plan

Work Location: In person