Office Coordinator

LDDBlueline; Marietta (GA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Paid time off

401K with match

Continuing education support

Paid holidays

Hybrid work

Job summary

LDDBlueline in Marietta, GA is seeking an Architectural Coordinator (Office Assistant) to support daily office operations and the architectural team. This in-office role emphasizes organization, service, and effective communication with staff, visitors, vendors, and management.

You will handle front-desk duties, mail, supplies, data entry, CRM updates, and assist with contract preparation and construction administration tasks. Hybrid work may be available after an initial approval period.

Qualifications

• Previous administrative/office coordination experience is a plus.
• In-office role with potential for one day per week hybrid work after performance approval.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and general office technology.
• Strong organizational skills and time management.

Responsibilities

• Greet visitors and manage the front desk.
• Receive, sort, and ship packages and mail.
• Maintain and stock office supplies and inventory.
• Data entry and record keeping; CRM maintenance.
• Coordinate with building management, vendors, and service providers.
• Assist with office events and team activities.
• Support accounts receivable and client communications on invoices.
• Assist with CRM updates and architectural software support.
• Prepare and manage AIA contracts and related docs.
• Assist with software license renewals and vendor communications.

Skills

Professional communication

Time management

Organization

Proactive attitude

Team player

Customer service

Attention to detail

Phone etiquette

Tools

Microsoft Office

Bluebeam

CRM software

Job description

LDDBlueline is a well-established, multi-disciplinary architectural and interior design firm renowned for providing unique solutions to complex design needs. Our team is unified by a common goal: to serve good people doing great things by creating buildings that change lives. As an integrated project services firm, LDDBlueline offers strategic planning, architecture, interior design, and construction management services to clients across the United States. We have various studios across our firm. Our core values drive us in all we do: Honor, Integrity, Generosity, and Humility.

About the Role:

LDDBlueline is seeking an Architectural Coordinator (Office Assistant) to support the day-to-day operations of our Marietta office. This is a highly collaborative role for an organized, dependable, and service-oriented individual who enjoys being a team player and helping wherever needed.

The ideal candidate is comfortable balancing a variety of responsibilities, interacting with employees, visitors, vendors, and building management, and keeping office systems and administrative processes running smoothly.

In addition to general office administration, this position will provide administrative support to our architectural team, offering exposure to project-related processes, software, contracts, and construction administration.

Essential Duties and Functions:

• Serve as a welcoming first point of contact by greeting visitors and managing the front door.
• Receive, sort, distribute, and ship packages and mail.
• Maintain and stock office supplies, kitchen items, and general office inventory.
• Maintain organized office systems and assist with data entry and record keeping.
• Coordinate and communicate with building management, vendors, and service providers regarding office needs.
• Assist with office maintenance, facilities requests, and general troubleshooting.
• Coordinate and support office events, celebrations, meetings, and team activities.
• Provide general administrative support to the Marietta studio and assist team members as needed.
• Comfortable answering and making phone calls and not afraid to pick up the phone to communicate with clients, vendors, coworkers, and other contacts.
• Assist with accounts receivable and collections, including following up on outstanding invoices and communicating with clients regarding payment status.
• Schedule and coordinate lunch-and-learn presentations and other educational opportunities.
• Assist with CRM maintenance and data entry.
• Support the maintenance and administration of architectural software, including Bluebeam and other related platforms.
• Assist project teams with construction administration tasks.
• Support the preparation and creation of AIA contracts and related documentation.
• Assist with software license renewals and serve as a liaison with software vendors.
• Help maintain organized project and administrative records.
• Provide additional administrative support to the architectural team as needed.
• Other duties as assigned.

Skills and Qualifications:

• Previous experience in an administrative, office coordination, architecture, construction, or professional services environment is a plus
• This is an in-office position, and consistent, dependable, reliable in-office attendance is an essential part of the role. After an initial approval period and demonstrated performance, this role may be eligible for one day per week of hybrid work, subject to management approval
• Professional, friendly, and comfortable interacting with visitors, coworkers, vendors, and consultants
• Proactive attitude with a willingness to jump in and help wherever needed
• Comfortable learning new software, systems, and processes
• Proficiency with Microsoft Office and general office technology
• Excellent time management, prioritization, and organizational skills, with the ability to complete projects on time with precision and attention to detail
• Strong written and verbal communication skills
• Initiative and professional drive
• High ethical standards
• Strong critical thinking, analytical, and problem-solving skills
• 100% company-paid base plan for medical, dental, and vision, including short and long-term disability
• Company-paid life insurance
• Competitive compensation
• Paid Time Off
• 401K plan with match
• Continuing Education support, including monthly lunch and learns
• Licensure and professional growth support
• Paid Holidays
• Hybrid work environment

Actual compensation may vary depending on factors including but not limited to education, licensure, etc.

LDDBlueline is an Equal Employment Opportunity (EEO) employer. It is our policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Additional Information:

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This posting does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Join LDDBlueline and contribute to our mission of transforming lives through innovative architectural and interior design.