Administrative Assistant

Mission Senior Living; Mesquite (NV); On-site; USD 30,000 - 45,000; Full time

Job summary

Mission Senior Living in Mesquite, Nevada is seeking a dedicated front desk staff member who will manage the reception area and ensure resident safety. The role involves answering phones, greeting visitors, and performing various clerical tasks. Candidates must be free of communicable diseases and hold CPR/First Aid certification.

Physical requirements include the ability to lift 50lbs, bend, squat, and remain standing or walking throughout shifts. This position is crucial for maintaining a welcoming environment for residents and their families.

Qualifications

• Free of non-treated communicable disease.
• Holds current CPR/First Aid Certification.

Responsibilities

• Maintains continuous coverage of the front desk during assigned times.
• Schedules coverage of the front desk by other community staff for lunch and breaks.
• Answers all incoming telephone calls and directs calls to appropriate staff.
• Takes telephone messages for those staff members unable to answer incoming calls.
• Greets all visitors and assists them as needed.
• Maintains records of resident sign in-sign out.
• Monitors resident activity and alerts staff when assistance is necessary.
• Monitors door alarm system in accordance with community policy and procedure.
• Operates and monitors resident call system.
• Maintains inventory control system of all office supplies.
• Manages team member meal tickets and guest ticket sales.
• Daily inputting and upkeep of payroll and time clock.
• Performs monthly resident billing.
• Performs clerical work including typing, copying, and filing.
• Assures that the lobby area and reception are kept clean and orderly.
• Notifies appropriate staff of unsafe situations.

Job description

Responsibilities

• Maintains continuous coverage of the front desk during assigned times.
• Schedules coverage of the front desk by other community staff for lunch and breaks.
• Answers all incoming telephone calls and directs calls to appropriate staff.
• Takes telephone messages for those staff members unable to answer incoming calls.
• Greets all visitors and assists them as needed.
• Maintains records of resident sign in-sign out.
• Monitors resident activity and alerts staff when assistance is necessary to assure resident safety.
• Monitors door alarm system in accordance with community policy and procedure.
• Operates and monitors resident call system and notifies staff of need for assistance.
• Maintains inventory control system of all office supplies and ensures security of equipment within the business office.
• Manages team member meal tickets, guest ticket sales and resident trust accounts.
• Daily imputing and upkeep of payroll, time clock, PTO requests, and any other company programs.
• Performs monthly resident billing in company program.
• Perform clerical work including but not limited to typing, copying, filing, payroll, mailing, and other light office work as assigned by the administrator.
• Assures that the lobby area, reception area and entry are kept clean, neat, and orderly.
• Notifies appropriate staff of unsafe situations within the building or grounds.

Qualifications

• Free of non-treated communicable disease.
• Holds current CPR/First Aid Certification.

Physical Demands

• Ability to push, pull, and lift at least 50lbs.
• Ability to bend, squat, and climb stairs.
• Ability to continuously walk or stand.

Universal Precautions

• Potential exposure to blood and bodily fluids.
• Potential exposure to communicable diseases.