Administrative Assistant for Residential Affordable Housing Community

Paths Building Services LLC; New York (NY); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Plan

Vision Plan

401(K) match

Paid Time Off

12 Paid Company Holidays

Commuter Benefits

EAP

Job summary

Paths Building Services LLC is seeking an Administrative Assistant to support the Property Management team at River Park Residences. The role handles answering and screening calls, welcoming tenants, filing, drafting notices and reports, scheduling meetings, and coordinating maintenance.

It requires professionalism and discretion in handling confidential information. Requirements include at least two years in an office, a high school diploma, proficiency in Word/Excel/Outlook, and preferred

Qualifications

• Minimum 2 years in an office environment.
• High School Diploma required.
• Affordable Housing experience is a plus.
• Proactive and professional demeanor.

Responsibilities

• Answer, screen, and transfer inbound calls.
• Welcoming tenants and directing inquiries.
• General clerical duties: filing, photocopying, faxing, and emailing.
• Prepare documents and correspondence, reports, drafts, memos.
• Schedule meetings and coordinate with the manager.
• Maintain office supplies and equipment maintenance.
• Tenant rent input and work orders as needed.
• Maintain confidentiality and privacy.

Skills

Bilingual (Spanish)

Multitasking

Organizational skills

Communication skills

Analytical skills

Professional demeanor

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Yardi

Job description

Administrative Assistant for Residential Affordable Housing Community

Full-Time/Part-Time Full-Time

Description

Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 16,000 units across 13 states under management and more than 600 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective: The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.

Classification: Non-exempt (overtime eligible)

Location: Bronx, NY 10453

Essential functions/Responsibilities: duties include but are not limited to the following

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.

Requirements:

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
• Must have at least a High School Diploma.
• Affordable Housing experience is a plus.
• Candidate must carry a professional demeanor
• Candidates must be proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a PLUS
• Possess a proactive and can-do attitude.
• Bilingual skills (i.e.: Spanish) are a MUST at certain properties
• Ability to work in a fast-paced environment.
• Possess strong multi-tasking, organizational, communication and analytical skills.

Pay Range: $19.00 - $21.00
Benefits:

• Medical Insurance: 100% of medical benefits paid for employees only
• Voluntary dental and vision plan options
• Bonus Eligible
• 401(K) available plus company match
• Paid Time Off
• 12 Paid Company Holidays
• Commuter Benefits
• Voluntary short-term disability, long-term disability, life insurance, dependent coverage
• Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
• Employee Referral Program
• Employee Assistant Program (EAP)

PBP

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Administrative Assistant

Number of Openings 1

Location River Park Residences LP BLD 30

This position is currently accepting applications.