Administrative Assistant ? Affordable Housing

Appone; Kingsport (TN); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance (employee only)

401(K) with company match

Paid Time Off

12 paid company holidays

Commuter benefits

Voluntary disability and life保险

Job summary

Paths is seeking an Administrative Assistant to support the Property Management team in daily office tasks for our affordable housing portfolio in Kingsport, TN. This role is non-exempt and may be full-time or part-time contingent based on staffing needs.

Responsibilities include answering calls, managing documents, scheduling meetings, handling tenant inquiries, and maintaining files. Proficiency in MS Word/Excel/Outlook and bilingual Spanish are highly valued.

Qualifications

• At least 2 years in an office environment.
• High School Diploma required.
• Affordable Housing experience is a plus.
• Proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a plus.
• Bilingual in Spanish may be required at some properties.

Responsibilities

• Answer, screen, and transfer inbound calls.
• Welcome tenants and direct inquiries.
• General clerical duties and filing.
• Prepare and modify documents and correspondence.
• Schedule meetings and coordinate with management.
• Maintain office supplies and equipment.
• Handle tenant rent collection and work orders.
• Protect tenant privacy and confidentiality.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Bilingual Spanish

Proactive attitude

Education

High School Diploma

Tools

Yardi

Job description

Administrative Assistant – Affordable Housing

Full-Time/Part-Time Contingent

Description

Administrative Assistant

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 16,000 units across 13 states under management and more than 600 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective: The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.

Classification: Non-exempt (overtime eligible)
Location: Kingsport, TN 37660

Essential functions/Responsibilities: duties include but are not limited to the following

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant's privacy and maintain confidentiality in all aspects of the site.

Requirements:

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
• Must have at least a High School Diploma.
• Affordable Housing experience is a plus.
• Candidate must carry a professional demeanor
• Candidates must be proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a PLUS
• Possess a proactive and can-do attitude.
• Bilingual skills (i.e.: Spanish) are a MUST at certain properties
• Ability to work in a fast-paced environment.
• Possess strong multi-tasking, organizational, communication and analytical skills.

Pay Range: $17.00 - $19.00

Benefits:

• Medical Insurance: 100% of medical benefits paid for employees only
• Voluntary dental and vision plan options
• Bonus Eligible
• 401(K) available plus company match
• Paid Time Off
• 12 Paid Company Holidays
• Commuter Benefits
• Voluntary short-term disability, long-term disability, life insurance, dependent coverage
• Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
• Employee Referral Program
• Employee Assistant Program (EAP)

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Administrative Assistant

Number of Openings 1

Location Maple Oak

This position is currently accepting applications.