Administrative Assistant for International Student Development

DTS Dallas Theological Seminary; Dallas (TX); On-site; USD 30,000 - 33,000; Full time

Job summary

Dallas Theological Seminary seeks an Administrative Assistant for International Student Development (ISD). This role serves as the first contact for international prospects, students, and visitors, assisting the ISD Director with administrative tasks, communications, and paperwork processing.

The position supports DSOs, maintains records, arranges events, and coordinates with staff across departments to ensure timely, personalized assistance for international students and compliance with

Qualifications

• Excellent verbal and written communication skills.
• Cultural awareness and willingness to work cross-culturally.
• Familiar with DTS Systems.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite and other related software.
• Project management skills preferred, but not required.
• Bachelor’s degree, equivalent, or higher.
• Experience working with international populations.

Responsibilities

• Provide in-person support during campus business hours by answering phones and greeting visitors.
• Maintain accurate electronic and paper filing systems, including DSOs-related records.
• Assist in keeping records for Dallas campus international students.
• Help organize ISD events and support arrivals of international students.
• Manage ISD calendars and support staff scheduling.
• Support DSOs in Student and Exchange Visitor Program activities (I-20s, funding proofs, CPT/OPT).
• Prepare communications, emails, memos, and reports.

Skills

Verbal and written communication

Cultural awareness

Microsoft Office Suite

Organizational skills

Procedural/document handling

Project management (nice to have)

Education

Bachelor’s degree or higher

Tools

DTS Systems

Job description

The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide. For more information, read more about our mission here and also read or hear about our core values.

Job Summary

The Administrative Assistant for International Student Development (“ISD”) will serve as the first point of contact within ISD for international prospects, students, and department visitors. This person will assist the Director of ISD with meeting the administrative needs of ISD by fielding communication and processing incoming paperwork, directing students to the proper department or staff for assistance, as well as implement, sustain, and improve all general administrative functions.

Key Responsibilities

Administrative Provide in-person support during campus business hours. Responsibilities include answering phones, greeting visitors, and ensuring international students receive timely, personal and effective assistance Organize and maintain accurate and current electronic and paper filing systems, including document retention requirements for DSOs (see below) Assist in keeping accurate records for all Dallas campus international students Assist the International Student Services team in preparations for arriving international students as needed Assist the ISD team with organizing of ISD student events as needed Order, collect, and distribute items received through mail services Purchase office supplies as needed Update and maintain international student family information Maintain and update ISD and staff calendars Other administrative tasks as assigned Designated School Official (“DSO”) Be trained and qualified to become part of a team of DSOs to support international students Support the Primary Designated School Official (PDSO) through all aspects of the Student and Exchange Visitor Program Regulatory framework, including Proof of Funding, issuance of I20s, preparation for visa interviews, CPT, OPT, while maintaining general knowledge of current regulations Become a member of NAFSA Member and attend meetings as needed Note: These responsibilities are intended to in a supportive role for the team of DSOs Communications Maintain ISD inbox and timely respond to student inquiries and direct students to the correct support staff and forward to appropriate individuals/departments for follow-up Send Birthday and Anniversary cards to international students and their families Prepare communications such as emails, memos, reports, and other correspondence Financial Act as delegate to ISD department budget manager in keeping accurate accounting, managing budget redistribution and approvals Oversee credit card charges, submit and file invoices and reimbursements with business office for payment If needed, establish new vendor accounts and payment method updates for ISD vendors with the DTS business office

Job Qualifications

Excellent verbal and written communication skills. Cultural awareness and willingness to work cross-culturally Familiar with DTS Systems Excellent organizational skills and attention to detail Proficient with Microsoft Office Suite and other related software. Project management skills preferred, but not required. Education and Experience Bachelor’s degree, equivalent, or higher. Experience working with international populations.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times.

Wage Range

$22.00 - $24.00

Dallas Theological Seminary was founded out of a desire to preserve the centrality of the Bible and its authority as the theological foundation for pastors and teachers to serve the Lord’s church. Throughout the decades, DTS has pursued the goals of our founders by preparing God’s servants for ministry that now encompasses the earth. The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide. Are you ready for the journey? Join 2,600 students and a global network of 16,000 alumni serving around the world. Your calling is our mission.