Administrative Assistant for International Student Development

Dallas Theological Seminary Inc; Dallas (TX); On-site; USD 30,000 - 33,000; Full time

Job summary

Dallas Theological Seminary Inc is seeking an Administrative Assistant for International Student Development to be the first point of contact for international prospects, students and visitors. The role supports the Director of ISD by handling communications, processing documents, and guiding students to the right staff.

Key duties include in-person support on campus, maintaining filing systems, organizing events, updating calendars, managing ISD communications, and assisting with budget and

Qualifications

• Excellent verbal and written communication skills.
• Cultural awareness and willingness to work cross-culturally.
• Familiar with DTS Systems.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite and other related software.
• Project management skills preferred, but not required.

Responsibilities

• Provide in-person support during campus business hours.
• Answer phones, greet visitors, and assist international students promptly.
• Organize and maintain filing systems; preserve DSOs records as needed.
• Assist ISD with organizing student events and preparing arrivals.
• Maintain ISD inbox and respond to inquiries.
• Support budget management and vendor payments with the business office.

Skills

Verbal and written communication

Cultural awareness

Organizational skills

Attention to detail

Microsoft Office proficiency

Project management

Education

Bachelor's degree or higher

Experience with international populations

Tools

Microsoft Office Suite

Job description

Administrative Assistant for International Student Development# Candidate Portal Home## Administrative Assistant for International Student DevelopmentApply: Dallas, TX: Full time: Posted 9 Days Ago: JR100020**The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide.****For more information, read more about our mission** **here** **and also** **read** **or** **hear** **about our core values.****Job Summary:**The Administrative Assistant for International Student Development (“ISD”) will serve as the first point of contact within ISD for international prospects, students, and department visitors. This person will assist the Director of ISD with meeting the administrative needs of ISD by fielding communication and processing incoming paperwork, directing students to the proper department or staff for assistance, as well as implement, sustain, and improve all general administrative functions. **Key Responsibilities:****Administrative*** Provide in-person support during campus business hours. Responsibilities include answering phones, greeting visitors, and ensuring international students receive timely, personal and effective assistance* Organize and maintain accurate and current electronic and paper filing systems, including document retention requirements for DSOs (see below)* Assist in keeping accurate records for all Dallas campus international students* Assist the International Student Services team in preparations for arriving international students as needed* Assist the ISD team with organizing of ISD student events as needed* Order, collect, and distribute items received through mail services* Purchase office supplies as needed* Update and maintain international student family information* Maintain and update ISD and staff calendars* Other administrative tasks as assigned**Designated School Official (“DSO”)*** Be trained and qualified to become part of a team of DSOs to support international students* Support the Primary Designated School Official (PDSO) through all aspects of the Student and Exchange Visitor Program Regulatory framework, including Proof of Funding, issuance of I20s, preparation for visa interviews, CPT, OPT, while maintaining general knowledge of current regulations* Become a member of NAFSA Member and attend meetings as needed* Note: These responsibilities are intended to in a supportive role for the team of DSOs**Communications*** Maintain ISD inbox and timely respond to student inquiries and direct students to the correct support staff and forward to appropriate individuals/departments for follow-up* Send Birthday and Anniversary cards to international students and their families* Prepare communications such as emails, memos, reports, and other correspondence**Financial*** Act as delegate to ISD department budget manager in keeping accurate accounting, managing budget redistribution and approvals* Oversee credit card charges, submit and file invoices and reimbursements with business office for payment* If needed, establish new vendor accounts and payment method updates for ISD vendors with the DTS business office **Job Qualifications*** Excellent verbal and written communication skills.* Cultural awareness and willingness to work cross-culturally* Familiar with DTS Systems* Excellent organizational skills and attention to detail* Proficient with Microsoft Office Suite and other related software.* Project management skills preferred, but not required.**Education and Experience*** Bachelor’s degree, equivalent, or higher.* Experience working with international populations.**Physical Requirements*** Prolonged periods of sitting at a desk and working on a computer.* Must be able to lift up to 50 pounds at times. **Wage Range: $22.00 - $24.00**