Asset Administrator

DTS Dallas Theological Seminary; Dallas (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Dallas Theological Seminary in Dallas, TX seeks an IT Asset Administrator to manage software and hardware assets, licenses, and related procurement across the campus, with daily and strategic oversight. The role implements tracking procedures, audits assets, produces lifecycle reports, and coordinates transfers to remote staff and campuses while guiding cost-effective licensing and vendor relationships.

You will ensure data security for PII by erasing drives, maintain accurate records, and push

Qualifications

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Budget management experience.
• Procurement experience.
• Expense report writing experience.
• Industrious Work Ethic.
• Excellent verbal and interpersonal, communications, and customer service skills.
• Experience working with the Microsoft 365 (employment history using outlook/word/excel) and PC Platform.
• Capable grammatical skill.
• Intermediate or stronger Excel capabilities.
• Experience working with corporate contracts and related terms and conditions.
• Self-starter; able to manage own projects efficiently for on-time delivery, Self-motivated; pro-active; a team player; well spoken.

Responsibilities

• Manage software and hardware assets, licenses, and procurement for the campus.
• Audit assets and maintain records and reports on lifecycle and warranty trends.
• Coordinate asset transfers to remote staff and other campuses; support paperless IT initiatives.
• Ensure security of PII and device erasure; support PCI-related efforts.
• Maintain budget and vendor relationships; obtain quotes and approvals for hardware/software purchases.
• Create IT work orders for asset lifecycle management and provisioning.

Skills

Excellent organizational skills

Excellent time management

Strong analytical and problem-solving

Supervisory and leadership

Prioritize and delegate

High-paced environment

Budget management

Procurement

Expense report writing

Industrious work ethic

Verbal and interpersonal skills

Microsoft 365 / Outlook / Word / Excel

Grammatical skills

Excel proficiency

Contracts and terms

Self-starter / team player

Education

High school diploma or equivalent

Two years related experience

HR/compensation credentials or certification preferred

Job description

The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide. For more information, read more about our mission here and also read or hear about our core values.

Job Summary The IT Asset Administrator is responsible for the daily and long-term strategic management of software and technology-related hardware within the DTS organization. This includes planning, monitoring, and recording software license and/or hardware assets to ensure compliance with vendor contracts. The individual will assist in forming procurement strategies to optimize technology spending across the organization. The IT Asset Administrator will also develop and implement procedures for tracking company assets to oversee quality control throughout their lifecycles.

Key Responsibilities

IT Asset Management

• Research best products for purchase.
• Add money to DTS by setting up “manufacturer buy backs” of old assets where applicable and/or facilitate an annual IT Technology Sale.

Records and Reports

• Audit entire campus annually to keep accurate records.
• Maintain records of assets and produce worksheets to anticipate need.
• Create reports to demonstrate life cycle and warranty trends.
• Produce annual report for all ‘known’ DTS technology purchased with non-IT DTS budgets.
• Produce annual report for Faculty Life Cycle Maintenance of Computers and related technology.
• Produce annual report for Staff Life Cycle Maintenance of Computers and related technology.
• Accurately and correctly receive products and check or receive into inventory.
• Tag items and record in database.
• Facilitate returns when necessary.
• Ship assets to other campuses or remote staff as necessary.
• Keep records of warranties.

Safety

• Ensure security of PII (personally identifiable information) and other institutional data by monitoring removal of all hard drives or complete erasures from computer housings.
• Further ensure safety of PII and other institutional data by shredding of hard drives from retired computers, copiers, MFP’s, data arrays, SAN/JBOD/NAS When applicable work help IT work toward PCI compliance.

Software Licensing Management

• Keep records of all software purchased and/or used on DTS-owned assets.
• Manage software licensing compliance for DTS (all campuses).
• Research licensing requirements of all software purchased and/or used on DTS-owned assets.
• Find legal and cost effective ways to purchase all DTS purchased software.
• Maintain relationships with all departments to create a smooth process.
• Report software license violations to IT management.

Finances Purchasing

• Obtain competitive quotes for requested hardware and software Secure the proper signatures and budget numbers. Submit PR’s to Business Office. Match receipts with department CC statement Maintain the Budget Project Management to log all expenditures for Open IT related Projects.

Other Duties

• Create IT work orders related to the life cycle management of technology for desktop support provisioning, as well as general provisioning of other IT related technology.
• Work to create a smooth and efficient office environment.
• Complete coursework in Excel to be able to create reports that support all of the work in IT department.
• Move toward a paperless IT environment.
• Complete any other task/objective assigned by the IT Asset and Project Manager.

Required Qualifications

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Budget management experience.
• Procurement experience.
• Expense report writing experience.
• Industrious Work Ethic.
• Excellent verbal and interpersonal, communications, and customer service skills.
• Experience working with the Microsoft 365 (employment history using outlook/word/excel) and PC Platform.
• Capable grammatical skill.
• Intermediate or stronger Excel capabilities.
• Experience working with corporate contracts and related terms and conditions.
• Self-starter; able to manage own projects efficiently for on-time delivery, Self-motivated; pro-active; a team player; well spoken.

Education and Experience

High school diploma or equivalent. At least two years related experience required. Current human resources and/or compensation credentials or certification preferred.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50-100 pounds at times.

Wage Range: $18.00 - $20.00 Hourly

Dallas Theological Seminary was founded out of a desire to preserve the centrality of the Bible and its authority as the theological foundation for pastors and teachers to serve the Lord’s church. Throughout the decades, DTS has pursued the goals of our founders by preparing God’s servants for ministry that now encompasses the earth. The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide. Are you ready for the journey? Join 2,600 students and a global network of 16,000 alumni serving around the world. Your calling is our mission.