Operations Coordinator, Washington DC

Dallas Theological Seminary Inc; Washington (District of Columbia); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Dallas Theological Seminary Inc. in Washington, DC is hiring an Operations Coordinator to support weekend hybrid classes and campus operations.

You will be the primary on-site contact for weekend classes, welcome students, prep/close classrooms, coordinate IT and security, and manage supplies and communications. You will also liaise with the host church, manage space usage, arrange campus events, and assist with Northeast regional site logistics.

Qualifications

• Excellent interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office, Canva.
• Ability to prioritize multiple tasks and delegate when appropriate.
• Ability to perform in a high-paced and stressful environment.

Responsibilities

• Weekend Classroom Coverage Support: primary on-site contact for 7-12 hybrid weekend classes; manage announcements, snacks, and class closure.
• Classroom Support Preparation: set up classrooms, coordinate IT needs, and manage security liaison.
• Host Church Liaison: coordinate with host church on access, space, and maintenance.
• Events Hosting & Communications: plan and execute 8 on-campus events; manage volunteers and communications.
• Northeast Regional Support: liaison for multi-site logistics and regional events as activity grows.

Skills

Interpersonal skills

Organizational skills

Communication

Attention to detail

Problem-solving

Multitasking

Tools

Microsoft Office Suite

Canva

Job description

Operations Coordinator, Washington DC# Candidate Portal Home## Operations Coordinator, Washington DCApply: Washington DC: Full time: Posted 15 Days Ago: JR100018**The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide.****For more information, read more about our mission** **here** **and also** **read** **or** **hear** **about our core values.****Job Summary**This role provides comprehensive on-campus support for DTS-DC’s weekend hybrid classes and campus operations. Responsibilities include serving as the primary on-site contact for weekend classes, welcoming and assisting students, preparing and closing classrooms, coordinating technology and security needs, distributing ID badges, conducting safety procedures, managing supplies and refreshments, and communicating class logistics and weather-related updates to students and faculty. The role also serves as the primary liaison with the host church, coordinating classroom reservations, space assignments, accessibility, maintenance, cleaning, and repairs to ensure the campus is prepared and functioning effectively. In addition to regular classroom operations, the role plans, coordinates, and executes approximately eight annual campus events, including chapels, student gatherings, dinners, and graduation. This includes coordinating worship, IT, catering, presentations, volunteers, and communications, as well as producing newsletters for students, alumni, and friends. The position also provides growing logistical support for DTS-DC’s Northeast regional sites by coordinating with site contacts, facilitating hybrid course logistics, planning regional events, and assisting with staff travel. Other related responsibilities are assigned by the Assistant Director as needed. **Key Responsibilities*** **Weekend Classroom Coverage Support (35%)**Represent as primary on-site contact for all 7-12 hybrid weekend classes on the DTS-DC campus each semester.Be present at least 30 min before the start of class, pass out guest badges, & make campus announcements prior to start of class.Manage snacks & coffee, lunch if provided by campus.Close down classrooms after the end of the last class.Be a hospitable face on behalf of the DTS-DC team, welcoming students.* **Classroom Support Preparation (15%)**Coordinate with the IT Analyst regarding classes and events to ensure that operation and technological needs are well supplied and planned for successful execution.Set up classrooms, including tables, chairs, and work with IT Analyst to set up technology.Serve as the primary security contact between Dallas Security and DTS-DC.Create and distribute ID badges for students.Conduct annual fire drills.Email students and faculty regarding class logistics the week of each weekend hybrid, communicating class location, timing, parking info, etc.Purchase office supplies, including snacks on-campus courses, as needed.Send out student communications via Omnilert of inclement weather impacting classes.* **Host Church Liaison (10%)**Serve as the primary contact between DTS-DC and BCC.Coordinate with BCC on classroom usage and needs, making sure classrooms are secured at least 2 weeks prior to event.Manage classroom assignments and accessibility of campus spaces; interface with student room needs.Manage all campus maintenance, cleaning, and repair with host church.* **Events Hosting & Communications (20% Overlapping with weekend classroom coverage)**Plan, coordinate, & execute DTS-DC 8 on-campus events throughout the year, including but not limited to, chapels, student gatherings, student & faculty dinners, and graduation.Create and email newsletters for upcoming campus events to students, alumni, and friends.Coordinate worship, IT, catering, slides, and any other aspect of each event.Secure volunteers to support events and various coverage as needed.* **Northeast Regional Support (20% - to grow as activity increases)**Act as liaison between the Northeast regional sites and DTS-DC campus.Oversee the multi-site logistical needs of the Northeast Region as the Strategic Plan develops the growth of campus.Communicate with site points of contact to coordinate class times, locations, & other needs for hybrid courses.Host 3-4 regional events, including all logistics & program planning for each event.Support coordinating travel for other DTS staff to get to Northeast site activity.* Perform other related duties as assigned by the Assistant Director. **Required Qualifications*** Excellent interpersonal and communication skills.* Excellent organizational skills and attention to detail.* Strong analytical and problem-solving skills.* Proficient with Microsoft Office, Canva.* Ability to prioritize multiple simultaneous tasks and to delegate them when appropriate.* Ability to function well in a high-paced and stressful environment.* DTS Student or DTS Graduate Preferred.* Work will include Thursday evening, Friday, and Saturday support and may include weekday evening coverage. **Wage Range: $20.00 - $25.00 Hourly**Dallas Theological Seminary was founded out of a desire to preserve the centrality of the Bible and its authority as the theological foundation for pastors and teachers to serve the Lord’s church. Throughout the decades, DTS has pursued the goals of our founders by preparing God’s servants for ministry that now encompasses the earth.The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ worldwide.Are you ready for the journey? Join 2,600 students and a global network of 16,000 alumni serving around the world. Your calling is our mission.