Administrative Assistant for Construction Ops & Invoicing

OES Equipment; Haskell (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

OES Equipment in Haskell, TX is seeking an experienced Administrative Assistant to support our team in person at the location. The role focuses on coordinating with internal and external partners, managing orders, invoices via Coupa, and maintaining vendor and employee files.

The ideal candidate will have 1+ year of administrative experience, strong communication, proficiency in Microsoft Office, and the ability to multitask in a fast-paced construction supply environment; Coupa experience is a

Qualifications

• 1+ years of administrative experience required.
• Experience with Coupa preferred.
• Construction supply and equipment industry knowledge a plus.

Responsibilities

• Maintain positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices and accurate records.
• Create and maintain vendor and employee master files.
• Review and reconcile customer statements and accounts.
• Receive, place, and fill customer orders and purchase orders.
• Manage relationships with vendors and employees; resolve issues.

Skills

Excellent listening

Communication skills

MS Office

Interpersonal skills

Teamwork / independence

Multitasking

Tools

Coupa

Job description

OES Equipment in Haskell, TX is seeking an experienced Administrative Assistant to support our team in person at the location. The role focuses on coordinating with internal and external partners, managing orders, invoices via Coupa, and maintaining vendor and employee files.

The ideal candidate will have 1+ year of administrative experience, strong communication, proficiency in Microsoft Office, and the ability to multitask in a fast-paced construction supply environment; Coupa experience is a