Administrative Assistant, Centralized Support

DPR Construction; United States; Hybrid; USD 36,000 - 52,000; Full time

Job summary

OES Equipment, part of the DPR Family of Companies, is seeking an experienced Administrative Assistant, Centralized Support, to assist our Mega Projects across multiple regions. This hybrid role requires organization, reliability, and a team player attitude to help manage multiple deadlines and provide excellent customer service.

You will maintain vendor and employee files, process invoices via Coupa, and support office operations across regions.

Qualifications

• 1+ years of administrative experience is required.
• Construction supply and equipment industry knowledge a plus.
• Experience with Coupa is preferred.

Responsibilities

• Maintain positive relationships with internal and external partners.
• Process PO receivers and invoices via Coupa.
• Process invoices via Coupa and ensure timely payments.
• Create and maintain vendor and employee master files.
• Review customer statements and accounts.
• Receive, place, and fill customer and purchase orders.
• Maintain relationships with vendors and employees; resolve issues.
• Data entry and other office management tasks including ordering supplies.

Skills

Listening skills

Office suite

Interpersonal skills

Team work

Multitasking

Spanish bilingual

Education

1+ years administrative experience

Tools

Coupa

Job description

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions.

The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers.

Duties and Responsibilities

• Maintaining positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting.
• Creating and maintaining vendor and employee master files.
• Reviewing and reconciling customer statements and accounts.
• Receiving, placing, and filling customer orders and purchase orders.
• Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies.
• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.

Required Skills and Abilities

• Excellent listening and communication skills.
• Intermediate proficiency in Microsoft Office Suite.
• Positive interpersonal skills with strong attention to detail.
• Ability to work in both a team environment and independently.
• Ability to thrive in a multitasking environment.
• Bilingual in Spanish a plus.

Education and Experience

• 1+ years of administrative experience is required.
• Construction supply and equipment industry knowledge a plus.
• Experience with Coupa is preferred.

Physical Requirements

• The ability to work out of one of our OES offices. This is not a fully remote role.
• Must be able to sit or stand for prolonged periods of time.
• Must be able to lift 15 pounds if needed.