Administrative Assistant

OES Equipment; Haskell (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

OES Equipment in Haskell, TX is seeking an experienced Administrative Assistant to support our team in person at the location. The role focuses on coordinating with internal and external partners, managing orders, invoices via Coupa, and maintaining vendor and employee files.

The ideal candidate will have 1+ year of administrative experience, strong communication, proficiency in Microsoft Office, and the ability to multitask in a fast-paced construction supply environment; Coupa experience is a

Qualifications

• 1+ years of administrative experience required.
• Experience with Coupa preferred.
• Construction supply and equipment industry knowledge a plus.

Responsibilities

• Maintain positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices and accurate records.
• Create and maintain vendor and employee master files.
• Review and reconcile customer statements and accounts.
• Receive, place, and fill customer orders and purchase orders.
• Manage relationships with vendors and employees; resolve issues.

Skills

Excellent listening

Communication skills

MS Office

Interpersonal skills

Teamwork / independence

Multitasking

Tools

Coupa

Job description

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in person at our Haskell, TX location.

Duties and Responsibilities

• Maintaining positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting.
• Creating and maintaining vendor and employee master files.
• Reviewing and reconciling customer statements and accounts.
• Receiving, placing, and filling customer orders and purchase orders.
• Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies.
• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.

Required Skills and Abilities

• Excellent listening and communication skills.
• Intermediate proficiency in Microsoft Office Suite.
• Positive interpersonal skills with strong attention to detail.
• Ability to work in both a team environment and independently.
• Ability to thrive in a multitasking environment.

Education and Experience

• 1+ years of administrative experience is required.
• Construction supply and equipment industry knowledge a plus.
• Experience with Coupa is preferred.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.