Administrative Assistant for BD Support & Operations

Simera; San Francisco (CA); Remote; USD 42,000 - 63,000; Full time

Job summary

Simera in San Francisco is seeking an Administrative Assistant to provide administrative and operational support, ensuring daily activities run smoothly. The role requires proactive organization, reliable communication, and the ability to juggle multiple tasks across teams.

You’ll manage calendars, coordinate meetings, prepare documents, and assist with travel and expenses. This position supports a remote team and offers opportunities to streamline processes while maintaining confidentiality.

Qualifications

• Previous experience in administrative roles or office support.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office or Google Workspace and digital tools.
• Professional, proactive, and able to work with internal and external contacts.
• Strong data entry and document management capabilities.
• Discretion and confidentiality when handling information.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Excellent communication

Organizational skills

Attention to detail

Time management

Microsoft Office / Google Workspace

Email and calendar management

Data entry / document management

Professionalism and discretion

Independent work / initiative

Tools

Microsoft Office

Google Workspace

Document management systems

Email clients / calendar apps

Job description

Simera in San Francisco is seeking an Administrative Assistant to provide administrative and operational support, ensuring daily activities run smoothly. The role requires proactive organization, reliable communication, and the ability to juggle multiple tasks across teams.

You’ll manage calendars, coordinate meetings, prepare documents, and assist with travel and expenses. This position supports a remote team and offers opportunities to streamline processes while maintaining confidentiality.