Administrative Assistant, Food and Beverage - Hilton Orlando Buena Vista Palace

Hilton Worldwide, Inc.; Orlando (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic Administrative Assistant to support its Food and Beverage department. This role involves providing essential administrative support, managing schedules, and assisting with various tasks to ensure smooth operations. Ideal candidates will possess strong communication skills and a keen attention to detail, with the ability to adapt to changing needs. Join a dynamic team dedicated to delivering exceptional guest experiences and enjoy a comprehensive benefits package that supports your personal and professional growth in the hospitality industry.

Benefits

DailyPay

Medical Insurance

Mental Health Resources

Paid Time Off (PTO)

Go Hilton Travel Discount

Parental Leave

Matching 401(k)

Employee Stock Purchase Program

Debt-Free Education

Career Growth Opportunities

Qualifications

• Prior administrative assistant experience, preferably in hospitality.
• Strong communication and attention to detail are essential.

Responsibilities

• Provide administrative support to Culinary and Restaurant teams.
• Handle scheduling, supply ordering, and time tracking.

Skills

Administrative Support

Communication Skills

Attention to Detail

Flexibility

Confidentiality

Education

High School Diploma

Experience in Hospitality

Tools

Computer Systems

Canva

Job description

Job Description - Administrative Assistant, Food and Beverage - Hilton Orlando Buena Vista Palace (HOT0BJY5)

Job Number:

HOT0BJY5

Located within walking distance to Disney Springs, this hotel has over 1,000 rooms, 92,000 square feet of banquet space, and 6 food and beverage outlets. This includes a restaurant, lobby bar, pool restaurant, pool bar, grab and go marketplace, and in-room dining.

This role provides administrative support to the Culinary, Restaurant, Banquet, and Stewarding teams by handling daily tasks such as scheduling, supply ordering, time and attendance tracking, and food label preparation.

The ideal candidate will have prior administrative assistant experience, preferably in a hotel or property operations environment. Strong communication skills, attention to detail, and the ability to collaborate effectively with chefs and managers are essential. Flexibility is key, as the role may occasionally require stepping into front-line operations when needed. We’re looking for someone eager to learn and grow within the hospitality industry. Experience in hotels and exposure to food and beverage leadership are valuable assets. The ability to maintain confidentiality is required, and proficiency with computer systems is essential. Experience with Canva is preferred.

Shift Pattern: Full availability is needed including weekdays, weekends, and holidays

Pay Rate: $20.50 per hour

What are the benefits of working for Hilton?*

We support the mental and physical wellbeing of all Team Members so they can thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Hilton offers its eligible team members a comprehensive benefits package including:

• Access to your pay when you need it through DailyPay
• Medical Insurance Coverage – for you and your family
• Mental Health Resources
• Best-in-Class Paid Time Off (PTO)
• Go Hilton travel discount program
• Supportive parental leave
• Matching 401(k)
• Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
• Debt-free education: Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)
• Career growth and development
• Team Member Resource Groups
• Recognition and rewards programs

* Available benefits may vary depending upon property-specific terms and conditions of employment and the terms of the collective bargaining agreement if applicable.

What will I be doing?

As a Department Secretary/Administrative Assistant, you would be responsible for providing administrative and clerical support to department managers in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:

• Greet and assist guests and respond to requests in a timely, friendly and efficient manner
• Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes and/or dictation
• Answer telephones
• Make travel arrangements
• Perform other general office duties and assist with special projects, as needed

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

• Hospitality - We're passionate about delivering exceptional guest experiences.
• Integrity - We do the right thing, all the time.
• Leadership - We're leaders in our industry and in our communities.
• Teamwork - We're team players in everything we do.
• Ownership - We're the owners of our actions and decisions.
• Now - We operate with a sense of urgency and discipline.

In addition, we look for the demonstration of the following key attributes:

• Quality
• Productivity
• Customer Focus

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!