Administrative Assistant - Calendar, Travel & Projects Pro

Mayo Foundation for Medical Education and Research; Rochester (MN); On-site; USD 2,911,000 - 4,082,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic in Rochester, MN, is seeking an experienced administrative support professional to handle scheduling, travel, and document preparation for meetings and events.

You will manage calendars, create presentations, process invoices, and support department projects while maintaining confidentiality and high quality service.

Strong organizational and communication skills are essential; on-site position with full-time hours, Monday–Friday, 8:00am–5:00pm.

Qualifications

• High school diploma or GED with at least two years’ experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate’s degree in an administrative, business, or medical-related program preferred.

Responsibilities

• Performs non-clinical admin tasks: scheduling, coordination, and travel follow-up.
• Manages calendars, prepares documents and presentations.
• Processes invoices and reimbursements; drafts correspondence.
• Supports departmental projects, maintains websites, databases, and social media accounts.

Skills

Excellent organizational skills

Strong communication skills

Proficiency with office software

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Mayo Clinic in Rochester, MN, is seeking an experienced administrative support professional to handle scheduling, travel, and document preparation for meetings and events.

You will manage calendars, create presentations, process invoices, and support department projects while maintaining confidentiality and high quality service.

Strong organizational and communication skills are essential; on-site position with full-time hours, Monday–Friday, 8:00am–5:00pm.