Administrative Assistant | Flexible Hours & Office Support

Jaybirdseniorliving4; Lansing, Northern (MI, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary and bonus

Health, dental, vision, disability, &/

401(k) with match

Paid time off and flexible hours

Employee assistance program and on‑dеm

Career growth opportunities

Job summary

Jaybird Senior Living is seeking an Administrative Assistant to provide essential office and clerical support in our senior living community. You’ll work closely with the Community Director, assist staff and residents, and help maintain a welcoming, organized environment.

The role includes filing, payroll prep, onboarding, greeting visitors, supporting move-ins, distributing communications, and maintaining confidentiality with residents and staff.

Qualifications

• High school diploma or GED required; additional education preferred.
• Experience in office administration or customer service, preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with technology.
• Must obtain and maintain a chauffeur’s license within 30 days of hire.

Responsibilities

• Handle filing, auditing employee files, and preparing payroll and accounts payable for approval.
• Assist with job postings, new-hire paperwork, and onboarding documentation.
• Greet visitors, answer phones, route calls, and provide excellent customer service.
• Support resident move-ins, orientations, and occasional tours or inquiries.
• Help distribute monthly newsletters, calendars, menus, and community communications.
• Maintain office supplies and manage mail distribution.
• Record meeting minutes and process maintenance/housekeeping work orders.
• Ensure confidentiality and HIPAA compliance.
• Perform other clerical duties as requested by the Community Director.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Microsoft Office proficiency

Customer service experience

Chauffeur’s license

Education

High school diploma or GED

Additional education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jaybird Senior Living is seeking an Administrative Assistant to provide essential office and clerical support in our senior living community. You’ll work closely with the Community Director, assist staff and residents, and help maintain a welcoming, organized environment.

The role includes filing, payroll prep, onboarding, greeting visitors, supporting move-ins, distributing communications, and maintaining confidentiality with residents and staff.