Senior Living Admin Assistant — Flexible Hours, PTO

The Indigo at Lansing; Lansing (MI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and bonuses

Health, dental, vision, disability, &

Job summary

Jaybird Senior Living in Michigan is seeking a dependable Administrative Assistant to provide essential office and clerical support within a senior living community. You will work closely with the Community Director, assist staff and residents, and maintain a welcoming, organized environment.

The role includes payroll prep, onboarding documentation, visitor greeting, resident move-ins, and distribution of community communications, with a focus on confidentiality and HIPAA compliance.

Qualifications

• High school diploma or GED required; additional education preferred.
• Experience in office administration or customer service, preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with technology.
• Must obtain and maintain a chauffeur’s license within 30 days of hire.

Responsibilities

• Handle administrative tasks including filing, auditing employee files, and preparing payroll and accounts payable for approval.
• Assist with job postings, new-hire paperwork, and onboarding documentation.
• Greet visitors, answer phones, route calls, and provide excellent customer service.
• Support resident move-ins, orientations, and occasional tours or inquiries.
• Help distribute monthly newsletters, calendars, menus, and community communications.
• Maintain office supply inventory and manage mail distribution.
• Record meeting minutes and process maintenance/housekeeping work orders.
• Ensure confidentiality standards and HIPAA regulations compliance.
• Perform other clerical and administrative duties as requested by the Community Director.

Skills

Office administration

Customer service

Microsoft Office

Communication

Confidentiality

Chauffeur’s license

Education

High school diploma or GED

Additional education preferred

Tools

Microsoft Office Suite

Job description

Jaybird Senior Living in Michigan is seeking a dependable Administrative Assistant to provide essential office and clerical support within a senior living community. You will work closely with the Community Director, assist staff and residents, and maintain a welcoming, organized environment.

The role includes payroll prep, onboarding documentation, visitor greeting, resident move-ins, and distribution of community communications, with a focus on confidentiality and HIPAA compliance.