Senior Living Administrative Assistant | Flexible Hours & Perks

Jaybird Senior Living; Lansing (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with match

PTO

Flexible hours

Employee assistance program

On-demand pay

Career growth opportunities

Job summary

Jaybird Senior Living is seeking a dependable Administrative Assistant to join our senior living community. You’ll provide essential office support, assist the Community Director, and help maintain a welcoming, organized environment.

Responsibilities include filing, payroll prelims, onboarding paperwork, greeting visitors, coordinating communications, and ensuring confidential handling of information. Proficiency with Microsoft Office and strong communication are required.

Qualifications

• High school diploma or GED required; additional education preferred.
• Experience in office administration or customer service preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with technology.

Responsibilities

• Handle filing, audit employee files, and prepare payroll and accounts payable for approval.
• Assist with job postings, new-hire paperwork, and onboarding documentation.
• Greet visitors, answer phones, route calls, and provide excellent customer service.
• Support resident move-ins, orientations, and occasional tours or inquiries.
• Help distribute monthly newsletters, calendars, menus, and community communications.
• Maintain office supply inventory and manage mail distribution.
• Record meeting minutes and process maintenance/housekeeping work orders.
• Ensure compliance with confidentiality standards and HIPAA regulations.
• Perform other clerical and administrative duties as requested by the Community Director.

Skills

Organizational skills

Communication

Discretion with confidential info

Customer service

Tech proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Jaybird Senior Living is seeking a dependable Administrative Assistant to join our senior living community. You’ll provide essential office support, assist the Community Director, and help maintain a welcoming, organized environment.

Responsibilities include filing, payroll prelims, onboarding paperwork, greeting visitors, coordinating communications, and ensuring confidential handling of information. Proficiency with Microsoft Office and strong communication are required.