Administrative Assistant – Fleet & Upfit Operations (Full-Time)

Livingston Development Ventures; Village of Scottsville (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Service truck provided

Uniforms and company-issued equipment

Year-round employment

Ongoing training and growth

Job summary

Livingston Development Ventures in Scottsville, NY is seeking an Administrative Assistant to support the Upfit and Fleet offices. The role involves data entry, recordkeeping, and general office duties in a full-time, on-site position with hours 8:00am–4:30pm, Monday–Friday. Compensation ranges from $23–$26 per hour.

The ideal candidate will be organized, detail-oriented, proficient in Microsoft Office, and able to learn new systems. Prior admin experience is preferred.

Qualifications

• Strong organizational skills and attention to detail.
• Good communication and time-management skills.
• Proficient in Microsoft Office applications.
• Ability to learn new software and systems.
• Ability to multitask and work independently.
• Dependable, professional, and willing to assist others.
• Previous administrative experience preferred.

Responsibilities

• Enter mechanic labor hours into work orders and maintain timesheet records.
• Create and update asset records in Eptura, including vehicle information, photographs, and inspection records.
• Assist with opening work orders for vehicle and equipment upfits.
• Assist with incoming unit check-in, tagging, and documentation.
• Maintain accurate records in GPS tracking platforms.
• Scan, organize, and file registrations, titles, receipts, sold asset documents, and other paperwork.
• Maintain electronic records in SharePoint and properly dispose of outdated documents.
• Provide general administrative support to department managers.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Independence

Multitasking

Dependable

Administrative experience

Tools

Microsoft Office

Job description

Livingston Development Ventures in Scottsville, NY is seeking an Administrative Assistant to support the Upfit and Fleet offices. The role involves data entry, recordkeeping, and general office duties in a full-time, on-site position with hours 8:00am–4:30pm, Monday–Friday. Compensation ranges from $23–$26 per hour.

The ideal candidate will be organized, detail-oriented, proficient in Microsoft Office, and able to learn new systems. Prior admin experience is preferred.