Administrative Assistant

Livingston Development Ventures; Village of Scottsville (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Service truck provided

Uniforms and company-issued equipment

Year-round employment

Ongoing training and growth

Job summary

Livingston Development Ventures in Scottsville, NY is seeking an Administrative Assistant to support the Upfit and Fleet offices. The role involves data entry, recordkeeping, and general office duties in a full-time, on-site position with hours 8:00am–4:30pm, Monday–Friday. Compensation ranges from $23–$26 per hour.

The ideal candidate will be organized, detail-oriented, proficient in Microsoft Office, and able to learn new systems. Prior admin experience is preferred.

Qualifications

• Strong organizational skills and attention to detail.
• Good communication and time-management skills.
• Proficient in Microsoft Office applications.
• Ability to learn new software and systems.
• Ability to multitask and work independently.
• Dependable, professional, and willing to assist others.
• Previous administrative experience preferred.

Responsibilities

• Enter mechanic labor hours into work orders and maintain timesheet records.
• Create and update asset records in Eptura, including vehicle information, photographs, and inspection records.
• Assist with opening work orders for vehicle and equipment upfits.
• Assist with incoming unit check-in, tagging, and documentation.
• Maintain accurate records in GPS tracking platforms.
• Scan, organize, and file registrations, titles, receipts, sold asset documents, and other paperwork.
• Maintain electronic records in SharePoint and properly dispose of outdated documents.
• Provide general administrative support to department managers.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Independence

Multitasking

Dependable

Administrative experience

Tools

Microsoft Office

Job description

Administrative Assistant (Scottsville, NY)

Administrative Assistant Department: Upfit and Fleet Hours: 8:00am - 4:30pm (Mon-Fri, Scottsville Location, Full time) Compensation: $23-26/hour Position Summary We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support administrative tasks for the Fleet Office and Upfitting Division. This position will assist with data entry, recordkeeping, and general office responsibilities to help ensure efficient department operations.

• Enter mechanic labor hours into work orders and maintain timesheet records.
• Create and update asset records in Eptura, including vehicle information, photographs, and inspection records.
• Assist with opening work orders for vehicle and equipment upfits.
• Assist with incoming unit check-in, tagging, and documentation.
• Maintain accurate records in GPS tracking platforms.
• Scan, organize, and file registrations, titles, receipts, sold asset documents, and other paperwork.
• Maintain electronic records in SharePoint and properly dispose of outdated documents.
• Provide general administrative support to department managers.
• Perform additional administrative duties as assigned.

Qualifications & Skills

• Strong organizational skills and attention to detail.
• Good communication and time-management skills.
• Proficient in Microsoft Office applications.
• Ability to learn new software and systems.
• Ability to multitask and work independently.
• Dependable, professional, and willing to assist others.
• Previous administrative experience preferred.

Why Join Livingston Development Ventures?

• Competitive hourly pay with overtime opportunities.
• Company-provided, fully equipped service truck.
• Uniforms and company-issued equipment.
• Stable, year-round employment.
• Diverse work supporting multiple commercial and construction clients.
• Ongoing training and opportunities for professional growth.
• Supportive, team-oriented culture with room for advancement.

Livingston Development Ventures is an Equal Opportunity Employer. We believe in equal opportunity for all and are committed to ensuring all individuals have equal opportunity relating to recruitment, employment, career development and advancement, promotion, and retirement and are based solely on merit, without regard to all legally protected classes, including, but not limited to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history) or any other status protected by federal, state or local law.

Livingston Development Ventures is also committed to providing reasonable accommodations to qualified individuals with a disability so that an individual can perform job-related duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact Lauren Battaglia at [e-mail]

This is a full time position