Operations Administrative Assistant (Glenville, NY)

McCollister's Transportation.; Village of Menands (NY); On-site; USD 27,000 - 29,000; Full time

Job summary

McCollister's Transportation in Menands, NY is seeking an Operations Administrative Assistant to provide administrative and operational support for day-to-day functions. You will coordinate schedules, maintain records, support internal communications, and assist management and staff to stay organized and productive.

The ideal candidate has a high school diploma or equivalent (associate or bachelor's preferred), 1–3 years of experience in admin/office roles, and strong organizational and

Qualifications

• 1–3 years of administrative, office, operations, or customer service experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.

Responsibilities

• Provide daily administrative support to the operations team and management.
• Coordinate calendars, meetings, appointments, and schedules.
• Prepare, organize, and maintain reports, documents, spreadsheets, and records.
• Process invoices, purchase orders, expense reports, and other administrative paperwork.
• Assist with data entry and maintain accurate information in company systems and databases.
• Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.
• Communicate with employees, customers, vendors, and other business partners in a professional manner.
• Assist with coordinating projects, deadlines, meetings, and operational activities.
• Track and follow up on outstanding tasks, requests, and documentation.
• Support onboarding and administrative processes for new employees.
• Help identify and resolve routine operational and administrative issues.
• Maintain confidentiality of company, employee, and customer information.
• Assist with special projects and other duties as assigned by management.

Skills

Organizational skills

Time management

Communication skills

Computer literacy

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time FT Hourly Menands, NY, US

4 days ago Requisition ID: 1209

Salary Range: $19.50 To $21.00 Hourly

Overview

Reports to General Manager

The Operations Administrative Assistant provides administrative and operational support to ensure the smooth and efficient day-to-day functioning of the organization. This position coordinates schedules, maintains records, assists with internal communications, supports operational processes, and helps management and staff stay organized and productive.

Responsibilities

• Provide daily administrative support to the operations team and management.
• Coordinate calendars, meetings, appointments, and schedules.
• Prepare, organize, and maintain reports, documents, spreadsheets, and records.
• Process invoices, purchase orders, expense reports, and other administrative paperwork.
• Assist with data entry and maintain accurate information in company systems and databases.
• Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.
• Communicate with employees, customers, vendors, and other business partners in a professional manner.
• Assist with coordinating projects, deadlines, meetings, and operational activities.
• Track and follow up on outstanding tasks, requests, and documentation.
• Support onboarding and administrative processes for new employees.
• Help identify and resolve routine operational and administrative issues.
• Maintain confidentiality of company, employee, and customer information.
• Assist with special projects and other duties as assigned by management.

Education

• High school diploma or equivalent; associate or bachelor's degree preferred.

Experience

• 1–3 years of administrative, office, operations, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.
• Ability to work independently while also collaborating effectively with a team.
• Professional, dependable, and solutions-oriented attitude.
• Ability to work in a fast-paced environment
• Ability to multi-task and prioritize
• Time management skills working with deadlines
• Ability to conduct themselves in a professional manner
• Strong attention to detail
• Very organized / Methodical
• Excellent telephone communication skills, have a clear and pleasant speaking voice
• Team oriented and personally committed to continuous improvement
• Demonstrated ability to interface effectively and positively with all members of the organization
• Computer literacy and typing skills for basic Microsoft Office and Google G Suite applications