Administrative Assistant - Federal Office Support

Graceworks Lutheran Services; Portsmouth (OH); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Major Medical Plan

ESOP

Holidays

Job summary

ETAS Inc. in Portsmouth, OH seeks an Administrative Assistant (Direct Hire) to provide high-level administrative support to a large staff with minimal supervision.

The role requires proactive, detail-oriented multitasking, and strong communication skills to balance multiple priorities. Qualifications include an Associate’s Degree or higher with extensive administrative experience (10–12 years), meticulous typing (40+ wpm), and proficiency with MS Office and Adobe Acrobat.

Qualifications

• Associate’s Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience.
• Must be a qualified typist (40 words or more per minute)
• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers
• Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat
• Work professionally with individuals, diverse groups, and the public
• Have well-developed time management and schedule coordination skills
• Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure
• Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations
• Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments
• Experience with database systems and applications used for action tracking and deliverable schedules
• Experience in planning, coordinating, and organizing events (both on site and off site)
• Experience in scheduling, coordinating, and setup/connect for Video Teleconferences via TEAMS/Outlook

Responsibilities

• Schedule meetings, travel, and conference calls.
• Take calls, respond to emails, and manage requests.
• Draft and review letters, memos, reports, and invoices.
• Conduct research, prepare statistical reports, and compile data for presentations.
• Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Take notes and record minutes at meetings.
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors’ needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Demonstrate ability to get along with coworkers, customers, and visitors.

Skills

Typing 40+ wpm

MS Office Suite

Office equipment

Data entry

Time management

Scheduling

Communication

Video conferencing

Secretarial support

Federal experience

Education

Associate’s Degree or higher

Tools

SharePoint

Concur Travel Vouchers

Federal timecard entry

Job description

ETAS Inc. in Portsmouth, OH seeks an Administrative Assistant (Direct Hire) to provide high-level administrative support to a large staff with minimal supervision.

The role requires proactive, detail-oriented multitasking, and strong communication skills to balance multiple priorities. Qualifications include an Associate’s Degree or higher with extensive administrative experience (10–12 years), meticulous typing (40+ wpm), and proficiency with MS Office and Adobe Acrobat.